Carle Health · 2 days ago
Admin Assistant - Curis
Champaign, IL
Full-time
Onsite
New Grad, Entry Level
$18.51/hr - $29.99/hrCarle Health is a healthcare system with nearly 16,600 team members, and they are seeking an Admin Assistant to support general and special office activities. The role involves scheduling meetings, maintaining calendars, and providing administrative support to the Patient Care Manager and Primary Care Director.
Hospital & Health Care
Responsibilities
Knowledge of MS Office applications. Must have excellent interpersonal skills to provide a high level of service to internal and external customers, along with organizational skills and the ability to prioritize tasks throughout the work day
Performs basic office management functions and secretarial duties for Manager/Director of department to maintain cohesiveness in day-to-day office functions and operations
Maintain multiple calendars to include scheduling meetings, arranging appointments; bring pertinent dates to manager's attention; prepare and/or provide necessary documents for use in meetings; attend meetings as requested to take minutes
Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor
Leads employee satisfaction committee for Windsor building
Manages mail delivery mail for the facility and monitors accuracy
Arranges physician interviews in conjunction with recruiter for Primary Care services
Schedules pharmaceutical sales reps and other vendors for facility
Manages appointments on several leaders’ calendars, prepares correspondence as directed when necessary. Heavy involvement and support with Primary Care staff and physician leadership team
Coordinates depositions with provider, law firm, HIM and legal
Assists in resolution of technology, building and environment issues for all departments in building, including entering work requests for a variety of needs and communication to the building
Maintains building call schedule
Maintains provider call schedule for SNFist Team, Family Medicine and Adult Medicine
Arranges details (food, location, invitations) for building events as directed by leadership
Assists in onboarding new Primary Care providers: by scheduling and facilitating all department individualized orientations with leadership, EPIC training, HIM Coding, Social Work, etc
Manages access to leaders, manager and associate medical director by screening calls and visitors to determine appropriate course of action
Assists with preparing invoices for processing monthly
Researches specific topics as directed using internet, internal and external resources or other reference materials as applicable
Completes and submits billing and expense reimbursement documentation to accounting for primary care and building overhead
Provide direct day-to-day confidential administrative support for primary care department leadership and building manager
Coordinates meeting scheduling, agenda setting and meeting minutes for Primary Care Services
Maintains assessment of minimum staffing for Primary Care provider calendars, coordinates template closing with PSR supervisor and initiates all time off requests with medical staff office
Qualification
Required
Associate's Degree or experience in lieu of education
Knowledge of MS Office applications
Excellent interpersonal skills to provide a high level of service to internal and external customers
Organizational skills and the ability to prioritize tasks throughout the work day
Benefits
Carle Health offers a comprehensive benefits package for team members and providers.
Company
Carle Health
Carle Health is a vertically integrated system with a bold but simple mission: to be the trusted partner in all healthcare decisions for everyone who depends on it.
Founded in 1946
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Matthew Kolb
Executive Vice President, Chief Operating Officer
Dawn Walden
Senior Vice President, Chief Revenue Cycle Officer
Recent News
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