San Diego Supercomputer Center · 7 hours ago
Administrative Assistant - TP138536
San Diego, CA
Contract
Onsite
New Grad, Entry Level
$29.42/hr - $32.22/hrThe San Diego Supercomputer Center is part of UC San Diego, which seeks talented Administrative Assistants to support leadership across various departments. The role involves managing complex calendars, coordinating travel, tracking expenses, and preparing meeting materials.
Big DataInformation TechnologyDatabase
Responsibilities
Managing complex calendars for multiple senior executives
Coordinating domestic and international travel
Tracking expenses
Processing reimbursements
Coordinating meetings
Preparing meeting materials
Serving as a key resource to their department
Interacting with senior leaders, faculty, staff, students, and community and governmental organizations
Qualification
Required
Demonstrated experience managing multiple complex calendars
Proven experience with domestic and international travel arrangements, including coordinating with travel agencies to fulfill required travel agendas, researching and utilizing most effective and economical options, and coordinating reimbursement procedures
High-level organizational skills, ability to multi-task, extremely strong attention to detail, and the ability to prioritize and follow through on assignments in a timely, proactive, and responsive manner
Proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database and desktop publishing programs
Strong typing/word processing skills to prepare correspondence, reports, and spreadsheets
Extensive experience in the planning, coordination, and execution of various types and sizes of meetings and events, including skill and experience in working within a budget; negotiating with vendors and service providers to secure venues and catering options
Experience with Oracle for Purchasing
Demonstrated experience with purchasing practices and procedures including contacting vendors, obtaining and negotiating prices preferred can train
Ability to operate personal computers including word processing, spreadsheets, databases, graphics, and scheduling programs. Experience with Macintosh and Windows format and environmentExperience in coordinating travel arrangements including preparing travel vouchers and other procedures using Concur, Excel, Ability to use spreadsheets, slides, figure and table preparation, back-up, scheduling, and database programs, and equipment
Ability to learn new software programs and apply what is learned
Demonstrated ability to organize and schedule complex calendar on Outlook and Google Calendar, TEAMS, Zoom meetings. Required Word, Adobe and MS Office
Day to Day Primary Duties: Calendaring, Zoom meetings, Travel, Reimbursements, purchasing lab supplies, tracking orders. Support to faculty, Lab employees
Benefits
Medical coverage
Paid vacation & sick time
Paid holidays
Training and development opportunities
Company
San Diego Supercomputer Center
SDSC enables science and engineering discoveries through advances in computational science and data-intensive, high-performance computing.
Founded in 1985
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
National Science Foundation
2024-12-05Grant
Leadership Team
Ilkay Altintas
Division Director, Cyberinfrastructure and Convergence Research and Education
Recent News
Inside HPC & AI News | High-Performance Computing & Artificial Intelligence
2025-10-31
Government Technology US
2025-09-12
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