PROLIM Corporation · 19 hours ago
Executive Assistant
Sunnyvale, CA
Contract
Onsite
Senior Level
5+ years expPROLIM Corporation is a leading provider of PLM, IoT and Digital transformation solutions to Global Fortune 1000 companies. They are seeking an Executive Assistant to support the Senior Director of Manufacturing, providing comprehensive administrative support and managing various tasks in a dynamic environment.
SoftwareInformation TechnologyInformation Services
No H1B
U.S. Citizen OnlyHiring Manager
Deepthi Polavarapu
Responsibilities
Provide comprehensive administrative support to the Senior Director of Manufacturing
Manage the Director’s calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts
Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner
Follow up on actions on behalf of the Director and execute additional tasks as directed
Handle confidential business matters while maintaining an effective and organized administrative system
Coordinate meetings and events, including internal staff meetings and engagements with customers and VIPs, by arranging venue logistics, conference room reservations, catering, and tracking action items
Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors
Address information requests and communications by answering telephones, screening calls, and forwarding messages
Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents
Act as the administrative point of contact for Manufacturing directors, managers, employees, and administrative assistants from other site departments
Qualification
Required
5+ years as an Executive Assistant or in a similar administrative support role
Associate's/Bachelor's degree (a background in business administration is a plus)
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft Teams
Strong organizational and multitasking skills
Strong attention to detail and a proactive approach to problem-solving
Excellent written and verbal communication skills
Manage confidential information with discretion
Prior experience organizing logistics for meetings, conferences, and company events
US Citizenship required
Preferred
Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, and Facilities Requests
Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities
Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs
Exceptional written and verbal communication skills, including meticulous proofreading and document review
Company
PROLIM Corporation
PROLIM is a global company focused on product innovation by leveraging IT and PLM Technologies.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Prabhu Patil
Founder & CEO
Recent News
2025-03-20
24-7 Press Release Newswire
2024-11-20
Company data provided by crunchbase