Kiely Family of Companies · 1 day ago
Administrative Assistant - Estimating
Long Branch, NJ
Full-time
Onsite
New Grad, Entry Level
$20/hr - $22.50/hrKiely Family of Companies, established in 1952, is a dynamic organization that enhances its capabilities through teamwork. They are seeking an Administrative Assistant to provide support to the estimating department, ensuring efficient preparation of bids, proposals, and project documentation.
ConstructionReal EstateCivil Engineering
Responsibilities
Assist estimators with data entry, document preparation, and organization of bid packages
Create and maintain spreadsheets in Microsoft Excel for tracking bids, budgets, and vendor information
Prepare and distribute Requests for Information (RFIs) and follow up on responses
Download and organize project plans, specifications, and addenda from various online plan rooms
Assist in maintaining estimating files, digital records, and document management systems
Draft and proofread correspondence, proposals, and project-related documents using Microsoft Word
Communicate with subcontractors and vendors to solicit pricing and ensure bid completeness
Support the estimating team with administrative tasks such as filing, scheduling meetings, and managing emails
Help compile bid submissions and verify that all required documentation is included and accurate
Perform general office duties including data entry, scanning, photocopying, and document uploads
Qualification
Required
Strong organizational skills
Proficiency with Microsoft Office programs
Ability to communicate effectively with internal staff, vendors, and clients
Assist estimators with data entry, document preparation, and organization of bid packages
Create and maintain spreadsheets in Microsoft Excel for tracking bids, budgets, and vendor information
Prepare and distribute Requests for Information (RFIs) and follow up on responses
Download and organize project plans, specifications, and addenda from various online plan rooms
Assist in maintaining estimating files, digital records, and document management systems
Draft and proofread correspondence, proposals, and project-related documents using Microsoft Word
Communicate with subcontractors and vendors to solicit pricing and ensure bid completeness
Support the estimating team with administrative tasks such as filing, scheduling meetings, and managing emails
Help compile bid submissions and verify that all required documentation is included and accurate
Perform general office duties including data entry, scanning, photocopying, and document uploads
Proficient in Microsoft Excel, Word, and Outlook; general computer literacy required
Strong interpersonal and communication skills, both written and verbal
Excellent organizational skills and attention to detail
Ability to prioritize and manage multiple tasks in a fast-paced environment
Dependable and self-motivated, with a willingness to learn estimating and construction processes
Professional demeanor and ability to work collaboratively with team members and external partners
Benefits
Competitive pay
Benefits
Paid vacation
Health/dental insurance
Company
Kiely Family of Companies
Kiely Family of Companies has three business units: Civil, Development and Equipment.
Founded in 1952
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
John M Kiely
Chief Executive Officer
David O'Dor
CFO
Recent News
2025-12-29
2025-05-27
2025-03-19
Company data provided by crunchbase