NEOGOV · 12 hours ago
Planning Department Administrative Assistant II
Rochester Annex Building, NH
Full-time
Onsite
Mid Level
$49K/yr - $66K/yr
3+ years expNEOGOV is a company that provides administrative support for the City of Rochester's Planning and Development Department. The Planning Department Administrative Assistant II will perform clerical and bookkeeping duties, manage communications, and assist in the preparation of official documents while maintaining accurate records.
GovernmentSoftwareHuman ResourcesInformation TechnologyGovTech
Responsibilities
Prepares correspondence, reports, minutes of committee meetings, grant applications as well as official correspondence from the Department Head and other professional department staff
Answers and screens in-coming telephone calls, clients and visitors; routes, responds to and keeps track of citizen concerns and complaints. Responsible for facility schedule maintained by department
May attend a counter or reception desk, answering inquiries and complaints of a routine nature; explains appropriate procedures, regulations or policies based on knowledge of office functions, programs or operations of the department
Reviews applications for licenses, variances, permits, general assistance, etc., for completeness and accuracy. Schedules appointments/inspections for department staff
Various Boards and Committee functions: Organize and schedule meetings, prepare agendas, attend meetings to take minutes
Manager social media or webpage for department
Maintains logs and files of department records, maps, reports and correspondence
Assists in the preparation of official documents such as the budget, lease agreements, department payroll, payables, bid documents and official correspondence to ensure accuracy and compliance with collective bargaining agreements, local and state laws and policies
Maintains detailed and accurate financial records pertaining to the operations of the department; may reconcile various department balances to business office according to standard office procedures; performs basic arithmetic computations to maintain record of reimbursements and fees collected
Files workers compensation and liability claims
Attends staff meetings and meetings with other agencies as required
Manages the procurement of materials, supplies and department inventory in accordance with City procedures; performs other similar or related work as required or as the situation dictates
Qualification
Required
High School Degree or equivalent
Three to five years of responsible clerical/bookkeeping experience required or an equivalent combination of education and experience which provides the required knowledge, skills or ability required
Working knowledge of municipal bookkeeping and budgetary functions
Thorough knowledge of office practice and procedures
Thorough knowledge of office terminology, procedures and equipment
Working knowledge of City government
Working knowledge of applicable office and financial software applications
Ability to interact in a positive and effective manner with employees and the general public
Ability to communicate effectively, orally and in writing
Ability to use a personal computer and related office software
Ability to operate a telephone and standard office equipment
Ability to maintain detailed and accurate records and to execute oral and written instructions in a precise manner
Excellent planning and organizational skills
Excellent employee relations and public relations skills and ability to handle multiple tasks
Good judgment and integrity
Proficient mathematical and bookkeeping skills
Minimal physical effort generally required in performing administrative duties
Ability to operate a keyboard and standard office equipment
Occasionally required to lift office equipment weighing no more than 30 pounds
Frequently required to use hands to finger, handle or feel office equipment and to reach with hands and arms
Frequently required to sit, talk and hear
Specific vision requirements include close vision, distance vision, and to adjust focus
Benefits
Paid holidays
Time off
Medical
Dental
Retirement
Flexible spending accounts
Life insurance
Short-term and long-term disability insurance
Optional supplemental life and dependent life insurance
Tuition reimbursement
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase