Hamilton County Department of Education · 16 hours ago
Purchasing Technician 3
Hickory Valley, TN
Full-time
Onsite
Mid Level
4+ years expHamilton County Schools is located in Chattanooga, TN, and is dedicated to ensuring that all students thrive. The Purchasing Technician 3 acts as a backup to the Purchasing Agent and assists in processing documentation related to purchasing functions for the department.
Education Management
Responsibilities
Acts in a professional, respectful, and courteous manner at all times
Creates a customer-focused climate and provides quality services and support to school and other stakeholders
Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures
Researches, reviews and clarifies purchase requests submitted by operating departments and schools to ensure completeness. Ensures compliance with the Tennessee Code Annotated as well as HCDE procurement standards, in regards to commodities, work services, and professional services
Reviews purchase requests, verifies price quotes and supplemental documentation. Creates purchase orders, sends to Purchasing Agent for final evaluation and approval
Advises and provides technical assistance to staff in operating departments and schools on procurement policies and procedures, as well as State and Federal procurement laws
Records and issues vouchers with approval from Director of Purchasing and the Purchasing Agent
Verifies, creates, and maintains vendor database
Assists Purchasing Agent in preparation of solicitations, coordinates bid mailings, assists with record keeping of bid submissions and bid tabulations
Fulfills records requests in compliance with state regulations
Maintains file system for procurement documentation, contracts, vouchers and reports
Assists in process of determining customer requirements
Reviews specifications or requirements
Reviews contract compliance
Prepares and or creates purchase orders
Develops and maintains positive vendor relations
Prepares a variety of reports of statistical data and submits to departments, individuals, or outside agencies
Assists accounts payable in researching and resolving discrepancies
Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature
Follows established procedures for ensuring assigned areas are safe
Works collaboratively with school staff, students, parents, and other stakeholders
Attends work and arrives to work on time
Maintains confidentiality
Adheres to the Teacher Code of Ethics as defined by Tennessee Law
Attends meetings as needed
Prepares or completes various forms, reports, correspondence as required
Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation, processing incoming/outgoing mail, or running errands
Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; operates general office/school equipment
Monitors inventory of equipment and supplies; ensures availability of adequate materials to conduct work activities; initiates requests for new/replacement materials
Performs other duties as assigned
Qualification
Required
High school diploma or GED required
Ability to communicate effectively verbally and in writing
Ability to explain procurement rules and regulations to school personnel, Central Office personnel and other stakeholders
Ability to gather and organize information and documents
Ability to use technology to complete essential functions of job
Ability to perform addition, subtraction, multiplication, and division
Ability to calculate decimals and percentages
Preferred
College level course work or vocational training in purchasing, bookkeeping, office administration, and personal computer operations
Four (4) years previous work experience involving purchasing, procurement, or buying of goods and services
Company
Hamilton County Department of Education
Hamilton County Schools is located in the scenic city of Chattanooga, TN.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Mary Ellen Heuton
Chief Financial Officer
Andrew Hardy
Coordinator of Community Partnerships
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