Project Healthy Minds · 1 day ago
Manager, Fundraising & Special Events
New York, NY
Full-time
Onsite
Mid, Senior Level
$80K/yr - $95K/yr
5+ years expProject Healthy Minds is a mental health tech non-profit startup focused on addressing the mental health crisis through a digital marketplace for mental health services. The Manager, Fundraising & Special Events will support and execute fundraising and cultivation events, ensuring that each experience reflects the organization's mission and values while fostering community engagement and donor relationships.
HealthcareWellnessHealth CareMental Health
Responsibilities
Work closely with the Senior Strategic Events, Fundraising & Production Lead to execute the full Project Healthy Minds events calendar, including signature fundraisers, salon & parlor events, corporate activations, and wrap-around programming events
Support end-to-end production, including timelines, run-of-show drafts, vendor coordination, venue walkthroughs, deliveries, load-in/out schedules, staffing plans, and onsite event management
Manage logistics for smaller events independently, serving as the day-to-day lead under the Senior Strategic Events, Fundraising & Production Lead's strategic direction
Assist with event design & vendor sourcing
Maintain strong relationships with event production companies, A/V teams, rental partners, caterers, printers, photographers, and transportation/lodging partners
Track vendor deliverables, deadlines, and invoices; support budget reconciliation
Ensure a seamless guest experience across invitation, registration, arrival, program, and post-event follow-up
Support thoughtful stewardship practices, including personalized follow-up, recognition touchpoints, and donor engagement tracking
Manage guest lists, RSVP tracking, seating charts, and check-in tools in close collaboration with the Revenue team
Support talent, speaker, and guest communications, including event prep materials, schedules, and hospitality
Support creation and maintenance of detailed event project plans, production schedules, and internal workstreams
Support the creation of briefing documents, scripts, call sheets, run-of-shows, floor plans, and internal memos
Partner with the Revenue team to support sponsorship deliverables and activation needs
Assist with solicitation materials, sponsor fulfillment, and post-event stewardship touchpoints
Help prepare reporting, recaps, and metrics for internal and external audiences
Support prospect research related to events and cultivation efforts, including identifying, qualifying, and briefing potential donors, sponsors, and hosts in partnership with the Development Operations teams
Assist with building and maintaining prospect pipelines tied to events, including tracking engagement history, relationships, and next steps in the CRM
Prepare concise donor and prospect briefing materials (profiles, talking points, giving context) to support senior leadership, board members, and hosts
Support pre and post-event fundraising strategy by helping identify follow-up opportunities, stewardship priorities, and cultivation pathways stemming from event engagement
Qualification
Required
5–7 years of experience in special events, production, nonprofit fundraising events, or related fields
Strong project management skills -- you love a timeline, a tracker, and a well-organized Google Drive
Comfort working with vendors, production teams, and high-profile stakeholders
A proactive, 'no job too big or too small' attitude; willingness to dive in at every level of execution
Excellent communication skills, professionalism, and discretion when working with VIP guests, donors, and partners
Strong aesthetic sensibility and interest in design, culture, talent, and storytelling
Ability to thrive in a fast-moving environment with shifting priorities
A passion for mental health and the mission of Project Healthy Minds
Preferred
Experience with CRM, project management, guest list platforms, or event management tools is a plus (e.g., Salesforce, Monday.com, Zkipster)
Benefits
Competitive medical, dental, and vision benefits
Paid holidays and generous PTO
Life insurance
Short-term and long-term disability
Spring Health mental healthcare
Commuter benefits
Perks at Work
Learning & Development opportunities, including free MasterClass subscriptions
Opportunity to attend inspiring experiences and events with thought leaders, business executives, and iconic speakers across a range of industries
Company
Project Healthy Minds
Project Healthy Minds launches to address the mental health crisis.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Phillip Schermer
Founder and CEO
Alexander Jilla
Co-Founder & Chief Financial Officer
Recent News
The Hollywood Reporter
2025-10-11
San Francisco Chronicle
2025-10-11
Company data provided by crunchbase