SWABACK · 18 hours ago
Executive Assistant
Scottsdale, AZ
Full-time
Onsite
Entry, Mid Level
2+ years expSWABACK is a collaborative, design-driven architecture firm seeking a highly organized, proactive Executive Assistant to support firm leadership. The role involves providing high-level administrative and operational support while assisting with firm-wide initiatives and ensuring smooth operations.
ConstructionArchitecture & DesignArchitectureInterior Design
Responsibilities
Coordinate travel arrangements
Coordinate general office operations, vendor relationships, and maintenance needs
Edit, format, and assemble professional documents and proposals with a high level of accuracy and consistency
Prepare and distribute weekly staff reports
Assist with long-range building and facilities projects
Provide light onsite IT troubleshooting and technology coordination
Support firm events and special initiatives
Maintain organized storage systems (physical and digital)
Assist with marketing efforts
Provide receptionist backup coverage when required
Own and manage a significant annual end-of-year firm initiative involving planning, coordination, production support, list management, deadlines, and high attention to detail (a year-end client/partner outreach project)
Qualification
Required
Bachelor's degree required
2+ years of experience in an Executive Assistant or similar administrative role
Strong technical aptitude; must be highly proficient in Microsoft Office and standard business software
Excellent organizational, communication, and problem-solving skills
Ability to manage multiple priorities with professionalism and discretion
Self-starter with a proactive, solutions-oriented mindset
Preferred
Experience with Adobe InDesign strongly preferred
Marketing experience or familiarity with marketing coordination is a plus
Benefits
Medical, dental, vision, and life insurance
Supplemental insurance options
401(k) with employer match
Paid time off and paid holidays
Company
SWABACK
SWABACK is a team of dedicated individuals providing services in special case architectural design, community planning and development services, interior design, environmental and graphic design.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Bryan Woodruff
Design Partner
Jeffrey Denzak
Partner/ Owner
Company data provided by crunchbase