University of Notre Dame · 11 hours ago
Academic Initiatives Program Manager
Notre Dame, IN
Full-time
Onsite
Mid, Senior Level
$0/yr - $68K/yr
5+ years expThe University of Notre Dame is a mission-driven community seeking an Academic Initiatives Program Manager to support the Provost's office. The role involves providing high-level executive support, managing key projects and events, and contributing to the strategic academic initiatives of the university.
EducationHigher EducationService Industry
Responsibilities
Provide adaptable, high-level executive support and complex calendar management for the Vice President and Associate Provost for Teaching and Learning and the Associate Vice President for Academic Finance and Administration, including: Managing domestic/international travel, meeting cadences, urgent scheduling needs, budget tracking and expense management, project timelines, and managing data and calendars in a complex and fast-paced environment
Provide delegated support for executive expense reimbursement and needed travel authorizations
Liaise with colleagues in partner offices to ensure the highest possible standards of planning and execution for initiatives led by the assigned Vice Presidents and Associate Provosts, including Notre Dame Learning, Office of the Registrar, Institute for Educational Initiatives, Directors of Finance in each college and school, and the Finance Division
Manage data and projects on behalf of assigned Vice Presidents, contribute to the editing and distribution of reports, and compile and organize research and benchmarking related to teaching and learning initiatives and finance projects
Manage operational support for key searches, projects, and reviews as assigned by the Vice Presidents and Associate Provosts including management of all invoices for search firms related to high level academic hiring
Manage the distribution, tracking, and reconciliation of parking lot hangtag inventory for the relevant Provost units in coordination with Parking Services
Drive best practices to execute the operational needs including facilitating the work of key committees such as the the Instructional Initiatives Review Committee (IIRC); tracking of key objectives, planning team meetings, and supporting the events for the ND Learning Unit and Academic Finance groups, including team retreats and the Shamrock Summit; and staffing key projects as assigned
With the guidance of the Special Assistant to the Provost, serve as the principal event planner for high-profile institutional events, including the Deans’ Council/Provost’s Cabinet Retreats, Faculty Recognition events, and special institutional events. Duties include vetting potential venues and vendors, planning meetings, meals, and supporting the success of the Provost's Office constituent engagement strategy
Lead and coordinate Provost’s Office staff engagement and morale initiatives, fostering a culture of service and community including staff retreats, holiday parties, and team activities
Engage in continuous process improvement to ensure the highest standard of execution
Contribute to shared office operations and participate in or lead office-wide projects
Serve on relevant committees and assist with emerging priorities as assigned
Qualification
Required
Bachelor's degree (4 years)
5 to 6 years of experience
Must be strategic, highly organized, detailed oriented, and skilled in prioritizing tasks
Must have ability to work in a fast-paced office, on a variety of projects, with multiple team members
Must possess strong organizational skills alongside outstanding written and verbal communication skills
Candidates should have experience contributing to and building a team along with the ability to identify and solve problems and inefficiencies
Ability to maintain confidentiality is imperative
Company
University of Notre Dame
The University of Notre Dame is the premiere Catholic research university in the United States.
5001-10000 employees
H1B Sponsorship
University of Notre Dame has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (22)
Funding
Current Stage
Late StageLeadership Team
Matthew Nguyen
Co-Founder of Notre Dame Adult Education Alliance (Ad-Ed)
Mariette Quinn
Advisor to Chief Information Officer/VP of OIT
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