McBride · 18 hours ago
Program Manager/ Admin Support Specialist
Hanscom AFB, MA
Full-time
Onsite
Mid Level
3+ years expMcBride Consulting is seeking a Program Manager/ Admin Support Specialist to support Command, Control, Communications, and Battle Management (C3BM). The role involves providing administrative support, coordinating meetings, and assisting with program management tasks to ensure successful execution of initiatives within the Department of the Air Force's Battle Network.
AccountingFinanceConsultingProfessional ServicesBusiness DevelopmentManagement Consulting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitors progress toward accomplishment of various task and initiatives
Provides support by supplying the information and background for the preparation of program events
Drafts documents for the approval and signature of leadership
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation of and updates to program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization’s workflow
Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries
Support cost and schedule reduction activities for acquisition and development efforts
Provide program level acquisition support to the Program Manager and Integrated Product Team
Leads by helping guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability
Provide support and solutions to program leadership to facilitate successful contract execution for the program and analyzes overall program health and advises program leadership on options to maintain cost, schedule and performance objectives
Support and develop various briefings/schedules of program status and acquisition tasks to senior management
Provide Program Management inputs to Request for Proposal (RFPs) including systems specs, Electronic Warfare Systems (SRDs), Statement of Work (SOWs), and Contract Data Requirements List (CDRLs), and other RFP products
Review acquisition documents and provides comments with programmatic perspective to ensure consistency and accuracy. Documents may include, but are not limited to, ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs and milestone decision briefings
Qualification
Required
Must be a US citizen
Must have and be able to maintain a Secret Level Clearance
Preferred
Top Secret Level Clearance with Current SCI Eligibility
Bachelor's or Master's Degree in related field
3+ years of related experience with at least 3 years in the DoD
Benefits
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Vision insurance
Company
McBride
McBride Consulting, LLC, (dba McBride) is a minority and Service-Disabled Veteran-Owned Small Business (SDVOSB) management consulting and project management firm with significant professional services experience that includes business strategy development, finance, accounting and audit readiness support, information security controls, business process optimization, human capital management and operations.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Lonnie McBride
Founder & CEO
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