NYC Department of Environmental Protection (NYC DEP) · 18 hours ago
Procurement Coordinator
New York, NY
Full-time
Onsite
Entry Level
$63K/yr - $85K/yr
2+ years expThe NYC Department of Environmental Protection (DEP) is dedicated to enriching the environment and protecting public health for New Yorkers. They are seeking a Procurement Coordinator to perform administrative duties supporting procurement operations, including tracking deadlines, preparing reports, and liaising with vendors.
Environmental Services
Responsibilities
Coordinating and tracking procurement deadlines and ensure timely communication of critical updates to Divisional staff
Preparing reports, summaries, and progress updates related to procurement activities
Scheduling, preparing for, and participating in procurement meetings, conveying relevant information to staff as needed
Working closely with the procurement team to monitor daily activities and submit weekly summaries of key issues and developments to the Drinking Water Operations Chief of Procurement and Budget
Responding to inquiries from end users and bureau staff and following up on procurement discrepancies to ensure timely resolution
Providing basic procurement training and data entry assistance to end users to support an efficient procurement process
Ensuring all purchase requests submitted via SharePoint are completed and processed correctly
Using internal systems, software, databases, and standardized forms to facilitate procurement tasks
Ensuring submission of all required procurement documentation to meet bureau processing needs
Performing all administrative duties methodically, accurately, and professionally
Maintaining appropriate contacts with vendors to provide order packing slips, invoices, insurance certificates etc. and submit them for approval to mitigate any procurement issues
Coordinating with division staff to obtain necessary documents, approvals and signatures for efficient procurement workflow
Liaising with Bureau Procurement team to ensure vendor payments have been made, and track payment status to complete the procurement process
Soliciting quotes from vendors and coordinating with end user on appropriate vendor selection
Coordinating with vendors to resolve problems concerning the receipt of goods, and/or services, or for account payable related issues
Coordinating with bureau procurement staff to obtain status on notice of awards, approvals etc., to expedite orders for division
Coordinate and track deadlines within the Directorate and Communicate appropriate information to staff within the division
Qualification
Required
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school
A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in '2' above
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in '2' above
A combination of education and/or experience equivalent to '1', '2', '3', or '4' above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma
Preferred
Experience with Microsoft Office 365 MS Office 365 suite including Word, Excel, Outlook, Power BI, SharePoint and PowerPoint
Experience in procurement preferred
Ability to manage multiple priorities and to meet deadlines
Attention to detail and commitment to accuracy
Ability to grasp new concepts, approaches and systems
Ability to write in a concise and organized manner
Highly responsive to work assignments and project related needs, and completes assignments on time
Ability to assign priorities to tasks
Punctuality
Strong organizational and communication skills
Analytical ability
Ability to parse information to draw conclusions, make decisions, and advise others
Interpersonal skills
Technical writing expertise
Ability to work in high volume office
Ability to hold productive meetings yielding meeting notes with clear goals & action items
Time management and the ability to manage multiple projects simultaneously
Familiar with industry value added practices to perform Knowledge Management
Conscientious
Information sharing
Critical and analytical thinking
Benefits
Public Service Loan Forgiveness
Company
NYC Department of Environmental Protection (NYC DEP)
The New York City Department of Environmental Protection (DEP) is a city agency of nearly 6,000 employees whose primary responsibility is to manage the city’s water supply.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Frank Camardella
Senior Advisor to Chief Financial Officer for NYC DEP
Suneydis Martinez
Chief of Staff to Deputy CFO
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