State of Oklahoma · 1 day ago
Administrative Programs Manager I
Muskogee County
Full-time
Onsite
Mid Level
$63,000/mo - $63,000/moThe State of Oklahoma is seeking an Administrative Programs Manager I for the Oklahoma Military Department. This role involves managing the Range Operations Fire Desk, ensuring safe and efficient execution of training activities, and coordinating emergency response services.
Non ProfitSocial MediaGovernmentConsultingHealthcareCommunitiesHealth Care
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage and deconflict daily range and training area schedules using the Range Facility Management Support System (RFMSS) or equivalent scheduling software
Verify that units have all required safety documentation, risk assessments, and qualified personnel prior to issuing a range
Receive and process requests for range extensions, modifications, or cancellations
Communicate with incoming units to confirm schedules, assigned facilities, and specific operational procedures for the day
Maintain constant radio communication with all units and personnel operating within the RTA
Authorize units to 'go hot' (commence live-fire) and declare 'cease-fire' conditions based on the daily schedule and real-time events
Track the status and location of all personnel, vehicles, and aircraft within the training complex
Monitor multiple radio nets, telephone lines, and real-time applicable computer systems
Report and log all unexploded ordnance (UXO) or 'dud' events and initiate appropriate safety procedures and notifications
Receive and process all emergency calls, including medical emergencies (MEDEVAC), vehicle accidents, wildfires, and law enforcement incidents
Dispatch Range Safety Officers, Fire/EMS, military police, and other emergency assets according to established Emergency Action Plans (EAPs)
Coordinate the medical evacuation process, including guiding MEDEVAC assets to the incident location using military grid coordinates
Relay critical information between the incident scene and responding units, providing updates on patient status, hazards, and access routes
Maintain a detailed, chronological log of all communications, safety incidents, unit activities, and significant events in the official Fire Desk Log
Prepare and submit daily shift summary reports, incident reports, and other required documentation
Monitor weather conditions and issue safety alerts for lightning, high winds, or other hazardous weather
Operate and conduct checks on all communications equipment to ensure operational readiness
Qualification
Required
Thorough understanding of range safety regulations, policies, and standard operating procedures (SOPs)
Familiarity with military terminology, organizational structure, and Army operations
Working knowledge of Emergency Action Plans and incident command principles
Proficiency in using radio communication systems (multi-channel, secure/unsecure)
Competency with computer programs and records management software
Ability to read and interpret maps, including proficiency with the Military Grid Reference System (MGRS)
Ability to remain calm, focused, and make sound decisions in high-stress, rapidly evolving situations
Excellent verbal and written communication skills, with an emphasis on clear, concise, and standardized radio-telephone procedures
Exceptional multitasking abilities and attention to detail
A bachelor's degree or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education
Range Operations Course Certification
Level II Range Safety Certification
Range Facility Management Support System Course Certification (RFMSS)
Department of Defense Common Access Card (CAC) or obtain these within first year of employment
Able to lift/carry a minimum of 40 pounds
Able to stand or sit for long periods of time
Able to climb ladders and stairs
Able to work outdoors in all weather conditions
Serves a 12-month trial period
Contingent on a favorable background check
Contingent on passing a pre-employment drug & alcohol screening
T1 security clearance (eligibility for national security positions shall be granted to persons who are U.S. citizens)
Available to work if called in due to an emergency
Must maintain a valid driver's license
Non-exempt FLSA status
Tobacco and Vape free environment
Preferred
Experience with the Range Facility Management Support System (RFMSS) is highly preferred
Preferred areas of experience are prior military service, Range Operations, human resource administration or communications role
Experience as a 911 dispatcher, public safety telecommunicator, or air traffic controller is highly valued
Experience in a management/supervisory role with responsibility of team performance, scheduling, and accountability
Benefits
A percentage of matching contributions to employees’ retirement plans
11 holidays
A minimum of 15 days of annual and sick leave per year
A comprehensive benefits package
A benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents
Company
State of Oklahoma
State of Oklahoma is a government organization that provides community development, education, employment, and health services.
Founded in 1970
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dan Cronin
CIO and Chief Transformation Officer
David Ostrowe
Chief Operational Officer
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