Augusta University · 19 hours ago
Office Specialist
Augusta, GA
Full-time
Onsite
Entry Level
3+ years expAugusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. The Office Specialist position is critical for course support in the Department of Restorative Sciences, responsible for maintaining course documentation, managing program operations, and ensuring quality learning environments.
Higher Education
Responsibilities
Oversees the day-to-day operations of the PROS Residency Program. Organize and oversee the activities of the program to ensure completed work meets required timelines and standards of quality and quantity. Ensure that time keeping and faculty and residents are doing effort reporting in the respective campus systems, as well as track leave of residents. Submit completed timesheets as requested meeting deadlines
Critical analysis and tracking of All financial and budgetary information including monitoring expenses, purchases, oversight of data entry, monthly reconciliation of expenses. Act independently and in concert with the Chair, to ensure fiscal soundness of the department in alignment with the department and DCG budget policy. Coordinate expenses from department accounts as approved by the Chair. Manage department research and travel funds, including oversight, management and completion of the documentation
Coordinate and schedule vendors and speakers for residents for 'Lunch and Learn' training sessions, assist with setup of catering and use seminar room and audiovisual equipment
Responsible for data entry/scanning/storage of logs, manuals, and records. Have an extensive knowledge of Axium to maintain patient records, perform chart audits, and serve as a backup for scheduling as needed. Creates spreadsheets, including formulas to organize, display and summarize data. Prepare special reports for department management, college administration and other divisions of the University as requested or required. Specifically, production data reports on the residents
Manage clinical referrals for PROS program, duties include but are not limited to retrieval of fax, creating accounts for patients, assisting with screening appointments with faculty members to help determine acceptance to the program and assignments of residents, establish/maintain communication and customer service to patients, their families and referring doctors
Track the ongoing activities of the program and maintain accurate records of residents training, certification, conference attendance and resident evaluation and review
Generate the semester program schedules. Enter and maintain postgraduate academic grades, registrations and curriculum inventory in Banner. Manage departmental file and academic records for residency program. Prepare reports for CODA, ADA Survey and Annual Report. Track and maintain Pros Program funds, process check requests, IDRs, and reconcile accounts. Pay registrations, dues and other items
Establishes and maintains the schedule of program office activities, prioritizes program-related tasks, and ensures that the Program Director is aware of the important deadlines related to program activities, including managing calendars and appointments, composing correspondence and reports, manuals, preparing teaching material, making travel or meeting arrangements and travel expense reimbursements for faculty and residents. Facilities meeting deadlines as required
Evaluate budget reports to manage projected annual expenses and prepare department expense reports. Maintain bookkeeping through monthly PeopleSoft financial reports. Process reimbursements. Perform monthly account reconciliations on all accounts
Perform other duties as assigned
Qualification
Required
Associate degree from an accredited college or university in a related field
OR
High school diploma, GED, or equivalent from a recognized state or federal accrediting organization with a minimum of three years of progressively responsible office support experience
Preferred
Experience in dental office or practice
Experience with Axium Software
Experience with Banner Software
Advanced formal education beyond associate degree from an accredited college or university in business or accounting
Benefits
Health insurance
Dental insurance
Life insurance
Teachers Retirement System (or Optional Retirement Plan)
Earned vacation time
Sick leave
13 paid holidays
Tuition Assistance Program
Company
Augusta University
Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Stephen Wertz
Vice President for Foundations & CEO, Augusta University Foundation, Inc.
Heather Roszkowski, DSc
A/VP of Cyber Defense & Enterprise Chief Information Security Officer
Recent News
http://www.zdnet.com/
2024-04-30
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