Collins Consulting, Inc. · 13 hours ago
Administrative Assistant - STAR program
North Chicago, IL
Full-time
Onsite
Entry, Mid Level
$25/hr - $30/hr
2+ years expCollins Consulting, Inc. is a company seeking an Administrative Assistant for their STAR program. The role involves providing advanced administrative support, managing schedules, and ensuring compliance with corporate policies while interacting with high-level executives.
ConsultingHuman ResourcesInformation TechnologyStaffing Agency
Responsibilities
Provides Advanced admin support to the team
Responsible for compliance with applicable Corporate and Divisional policies and procedures, including expense and travel policies
Interact with high-level executives and handle confidential or business-sensitive information
May include some project management as applicable
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website
Responsible for all administrative functions for IRA Strategy team, such as:
Calendar management, proactively solving conflicts
Maintaining a team roster
Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues
Scheduling travel and processing expense reports
Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments
Ordering office supplies
Processing invoices
Meeting/event planning and catering
Creating or modifying business documents
Preparing presentations from source materials
Preparing binders and other large copy requests
Requesting publications/articles
Onboarding various contracted vendors; and
Operates with general instruction and some supervision
Safeguard’s confidential information
Fully understands assigned tasks and any associated expectations
Asks for clarification, as needed
Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines
Demonstrates strong problem-solving skills
Accountable and responsible for actions/mistakes
Anticipates situational needs and takes initiative
Ability to execute with high attention to detail
Prioritizes own work, balancing multiple requests for assistance
Establishes good working relationships with client areas
Builds rapport and trust with others; possesses good listening skills
Qualification
Required
Provides Advanced admin support to the team
Responsible for compliance with applicable Corporate and Divisional policies and procedures, including expense and travel policies
Interact with high-level executives and handle confidential or business-sensitive information
May include some project management as applicable
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website
Responsible for all administrative functions for IRA Strategy team, such as: Calendar management, proactively solving conflicts
Maintaining a team roster
Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues
Scheduling travel and processing expense reports
Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments
Ordering office supplies
Processing invoices
Meeting/event planning and catering
Creating or modifying business documents
Preparing presentations from source materials
Preparing binders and other large copy requests
Requesting publications/articles
Onboarding various contracted vendors
Operates with general instruction and some supervision
Safeguard's confidential information
Fully understands assigned tasks and any associated expectations
Asks for clarification, as needed
Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines
Demonstrates strong problem-solving skills
Accountable and responsible for actions/mistakes
Anticipates situational needs and takes initiative
Ability to execute with high attention to detail
Prioritizes own work, balancing multiple requests for assistance
Establishes good working relationships with client areas
Builds rapport and trust with others; possesses good listening skills
Preferred
Some college preferred
Some leadership or supervisory experience desired
Experience working in pharmaceutical company or CRO strongly preferred
2 + years of previous administrative experience supporting executives preferred
Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements
Make it happen spirit and attitude as well as persistence
Learns fast, grasps the essence, and can change course quickly, where needed
Benefits
401(k)
Medical, Dental and Vision Insurance
Term Life Insurance
Accidental Death and Dismemberment
Long Term Disability
Company
Collins Consulting, Inc.
Collins Consulting brings over two decades of total talent solutions experience to meet your on-demand consulting needs.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase