UMass Boston · 23 hours ago
Financial and Program Operations Manager
Boston, MA
Full-time
Onsite
Mid, Senior Level
3+ years expThe University of Massachusetts Boston is seeking a Financial and Program Operations Manager to provide college-wide financial leadership. This role involves budget development, financial analysis, and ensuring compliance with various policies while driving process improvements across financial and operational systems.
EducationHigher EducationUniversities
Responsibilities
Partner with the Assistant Dean for Administration and Finance (ADAF), Dean’s Office leadership, and departmental administrators to lead budget development, forecasting, financial analysis, and decision-ready reporting across operating, payroll, endowment, gift, and RTF
Prepare, oversee, and analyze budget data, expenditure reports, and payroll allocations to ensure accuracy, compliance, and institutional fiscal integrity
Design and maintain standardized tracking tools and templates, including complex shadow systems for course buy-outs, course releases, start-up commitments, and personnel funding allocations
Oversee internally funded research initiatives, faculty RTF accounts, student success programs, and other strategically managed Dean’s Office–managed accounts
Identify and resolve discrepancies in financial activity and direct timely corrections through journal entries, reallocations, or other appropriate mechanisms
Maintain and apply current knowledge of federal, state, foundation, sponsor, and university fiscal and administrative policies, ensuring that all transactions consistently comply with applicable requirements
Provide leadership-level training and guidance to Administrative Managers and faculty on university systems and procedures, including purchasing, BuyWays, Concur, payroll, Summit, and contract processes
Assist in designing and implementing improved financial systems, workflows, documentation, and strengthened internal controls to support continuous improvement within CSM
Serve as a subject-matter resource to departments and the Dean’s Office to resolve compliance issues and mitigate policy risks
Oversee and coordinate purchasing, travel, reimbursement, and complex service contract processes for the Dean’s Office and supported CSM activities
Serve as the primary point of contact for BuyWays, Concur, and the University bank card program, coordinating cross-functionally with Procurement, the Controller’s Office, and other central units to resolve complex issues
Provide strategic oversight and guidance on procurement processes, including complex services contracts and formal competitive procurements when required
Recommend, design, and implement improvements to procurement and fiscal workflows to ensure operational efficiency and policy compliance
Provide lead-level post-award financial oversight for externally funded grants and contracts, working strategically with the Departmental Research Administrator (DRA) and departmental Administrative Managers
Track, monitor, and analyze expenditures for grants, gifts, and other restricted and complex accounts to ensure appropriate use of funds
Support and coordinate reconciliation and decision-support reporting for research and programmatic accounts managed through the Dean’s Office
Coordinate and oversee financial and operational support for student success and research programs, including CSM Research Fellowships, Student Travel Funds, merit scholarships, and special partnership programs
Support program administration by preparing decision-ready materials for review and selection panels, monitoring budgets and expenditures, and maintaining auditable program records
Collect, analyze, and synthesize program participation, financial activity, and outcome data for internal planning and external reporting
Maintain and optimize databases and tracking systems to support institutional assessment, reporting, and long-term program evaluation
Monitor, coordinate, and analyze personnel budgets for Non-Tenure-Track (NTT) faculty and other staff positions
Assist ADAF with developing payroll projections, directing funding adjustments, and overseeing reconciliation of personnel costs
Maintain and validate records related to salary funding sources, and start-up or special funding commitments
Develop, maintain and enhance spreadsheets, dashboards, and analytical tools to support forecasting, reporting, and strategic decision-making
Assist in preparing and delivering financial summaries, reports, and presentations for Dean’s Office leadership and other stakeholders
Serve as a primary liaison between the ADAF, Dean’s Office staff, departmental administrators, and central administrative offices
Demonstrate operational leadership by stepping in to support critical financial and operational tasks during staff absences, transitions, or peak workload periods
Qualification
Required
Bachelor's degree in accounting, finance, business administration, higher education administration, or a related field
3–5 years of progressively responsible experience in financial management, budget administration, or fiscal operations, preferably in a higher education environment
Strong analytical, quantitative, and problem-solving skills
Proficiency with Microsoft Excel and enterprise financial systems
Ability to manage multiple priorities, meet deadlines, and work independently with sound judgment
Excellent organizational, interpersonal, and written and oral communication skills
Demonstrated ability to handle confidential information with discretion and professionalism
Preferred
Master's degree in business, finance, public administration, or a related field
Experience with post-award research administration and restricted funds
Familiarity with PeopleSoft, Summit, BuyWays, Concur, and HR Direct
Experience providing training, guidance, or process improvement support to administrative staff
Company
UMass Boston
UMass Boston is the city’s only public research university.
1001-5000 employees
H1B Sponsorship
UMass Boston has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (24)
2023 (23)
2022 (19)
2021 (16)
2020 (23)
Funding
Current Stage
Late StageTotal Funding
$3.84MKey Investors
National Telecommunications and Information AdministrationThe Boston FoundationMassachusetts Clean Energy Center
2023-02-27Grant· $2.97M
2018-12-14Grant· $0.01M
2017-12-07Grant· $0.85M
Leadership Team
Allyce Najimy
Professor & Co-Founder UMass Boston Sport Leadership & Administration Bachelor Program
Adán Colón-Carmona
PI of the U54 UMass Boston-Dana Farber/Harvard Cancer Center Partnership
Recent News
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