HCT by kdc/one · 18 hours ago
Office Administrator
Somerville, NJ
Full-time
Onsite
Mid Level
3+ years expHCT by kdc/one is seeking an Office Administrator to oversee daily operations and maintain a professional office environment in Somerville, NJ. This role involves managing office logistics, facilities management, and employee engagement initiatives while providing support to enhance the overall employee experience.
BeautyManufacturingCosmetics
Hiring Manager
Susan Solano
Responsibilities
Manage daily front desk operations including visitors, calls, deliveries, and courier services
Serve as primary liaison with property management for all office maintenance and service needs
Maintain overall office organization, cleanliness, and professional appearance
Oversee kitchen areas, common spaces, shipping area, and stockroom organization
Maintain inventory of office, kitchen, and shipping supplies and proactively reorder as needed
Maintain and service shared office equipment (coffee machines, microwaves, printers, etc.)
Manage incoming and outgoing mail, packages, and courier shipments
Ensure the office environment is consistently organized, stocked, and presentable
Maintain, organize, and visually merchandise the showroom and design room
Manage showroom calendar and coordinate all meetings held in the space
Coordinate catering, room setup, and breakdown for meetings
Prepare showroom and meeting spaces for client visits and internal meetings
Maintain design room model log and showroom sample organization
Oversee shipping area supply levels (FedEx, DHL, packaging materials, bubble wrap, mailers)
Maintain organized storage of shipping materials and used packaging
Support teams with pulling and shipping samples and components as needed
Ensure proper routing and preparation of shipments
Maintain stockroom organization and sample bin management
Plan and coordinate monthly employee engagement activities and in-office events
Organize company outings and team-building activities
Manage office holiday celebrations, seasonal décor, and themed monthly treats
Assist in planning and executing the annual holiday party and special company events
Coordinate birthday recognitions and employee milestone celebrations
Partner with the HR Director to create a positive, welcoming, and engaging workplace culture
Gather informal employee feedback to support morale and engagement initiatives
Receive, open, sort, date stamp, and distribute daily mail
Log and distribute incoming packages appropriately
Assist with courier scheduling and NYC messenger services when needed
Support internal teams with operational and logistical needs as they arise
Qualification
Required
3+ years of experience in office management, office operations, or administrative leadership
Positive, energetic, and service-oriented attitude
Strong organizational and multitasking skills in a fast-paced environment
Experience managing facilities, vendors, inventory, and office logistics
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong communication skills and ability to work cross-functionally
Detail-oriented, proactive, and highly dependable
Ability to work independently with minimal direction
Preferred
Visual merchandising or showroom experience preferred
Company
HCT by kdc/one
HCT by kdc/one is your global partner in cutting-edge formulation and packaging innovation, offering seamless, end-to-end turnkey solutions that bring your vision to life faster than ever.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2019-11-17Acquired
Leadership Team
Jim Illson
Chief Financial Officer
Company data provided by crunchbase