First Direct · 1 day ago
Personal Executive Assistant
Bellevue, NE
Full-time
Onsite
Mid Level
3+ years expFirst Direct is a fast-growing marketing firm in Bellevue, Nebraska, seeking a Personal Executive Assistant to support the President with various administrative duties and executive projects. The role requires managing calendars, travel schedules, and communication with clients, while also ensuring the executive's time is protected and tasks are completed efficiently.
ConsultingAdvertisingMarketing
Responsibilities
Ensure all administrative responsibilities (as detailed above) are fully executed with the utmost attention to detail, efficiency, and within deadlines
Executive expense reporting
Represent the executives and First Direct with a high level of professionalism, friendliness, maturity, and customer service in every interaction (internal and external), fostering genuine relationships and inspiring trust in the organization
Guard each executives’ time and access as a gatekeeper, determining which meeting requests to approve or deny—in alignment with the executives’ priorities and the organization’s goals
Liaison between all departments and at all levels within the organization, tracking any outstanding action items to completion and confidently moving projects forward
Display superior cross-functional collaboration skills: analytical mindset, resourcefulness, team orientation, clear communication
Leverage Zoho CRM, Project Management, Office365, and other technology to accomplish tasks, with a strong willingness to learn new software and workflows if needed
Complete duties independently and prioritize his/her workload, in alignment with the organization’s mission, vision, and goals
Follow applicable processes and procedures as well as write and maintain processes for their own responsibilities
Inform the administrative team lead and executives of any foreseen roadblocks or delays
Exhibit a 'can-do,' positive attitude at all times
Qualification
Required
Proven experience in storing and retrieving digital files, maintaining databases, managing multiple calendars, scheduling travel, monitoring multiple email inboxes, recording notes, and designing meeting materials
Excellence in organization, planning, problem solving, and effective management of resources
Superior communication skills, both written and verbal. Include the ability to draft responses on behalf of the executives with all attempts made to retain the executive's voice and tone
Aptitude for building relationships with professionals at all levels of the organization and with clients, both in-person and remotely
Ability to collaborate with other team members while working under pressure and while considering the perspectives of multiple personalities
Resolve any issues or problems presented by clients or staff, to include addressing complaints and designing solutions with the utmost professionalism and a desire for win-win outcomes
Ability to look at things from different angles and ask questions to seek a better understanding
Desire for continuous improvement and eagerness for learning new skills (often self-taught)
Swift adaptability to changes in process and priorities
Self-starter who is working independently and with minimal supervision
Experience juggling multiple projects and recurring duties simultaneously, ensuring efficient completion within deadlines and sharp attention to detail
Ability to maintain poise, professionalism, and positivity at all times
Willingness and ability to work extended hours or weekends as needed to support the occasional local client events or special projects
Must possess a valid/active driver's license and a functioning vehicle
3 years' work experience as an Executive Assistant or similar role
Substantial experience with Office365 (Excel, Word, Mail, Calendars, Powerpoint) and basic PDF editing functions
Preferred
Bachelor's Degree in a business-related field preferred
A high level overview of operations, marketing, human resources, and finance activities is preferred
Experience with Zoho CRM preferred
Benefits
KPI Performance Bonus
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Company
First Direct
First Direct provides marketing solutions for business deployment.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Joel Buhr
President
Recent News
2025-11-21
London Evening Standard
2025-11-20
London Evening Standard
2025-09-01
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