NantHealth · 22 hours ago
Executive Assistant & Office Manager
El Segundo CA Mariposa
Full-time
Onsite
Senior Level, Lead/Staff
$62/hr - $67.50/hr
8+ years expImmunityBio, Inc. is a commercial-stage biotechnology company focused on developing innovative therapies to enhance the immune system and combat cancer. The Executive Assistant & Office Manager will provide high-level support to C-suite leaders while managing day-to-day administrative and operational functions critical to the organization's productivity and compliance.
Medical DeviceBiotechnologyHealthcareHospitalHealth CareHealth DiagnosticsMedicalTherapeutics
Responsibilities
Manage complex executive calendars, schedule meetings across time zones, resolve conflicts, prepare detailed agendas, capture minutes, and track action items
Serve as the primary gatekeeper for executive communications and calls, drafting professional correspondence, and representing senior leaders with internal and external stakeholders
Coordinate travel logistics, including itinerary planning, booking arrangements, and expense reporting for executives
Oversee office operations such as maintaining physical and digital filing systems, procuring supplies, managing vendor relationships, and handling facility logistics—including space planning, work infrastructure, and building‑access protocols
Manage financial responsibilities, including preparing departmental budgets, processing invoices, monitoring accounts payable and receivable, and performing routine accounting reconciliations resources
Guide and coach the Executive Assistant team on administrative operations essential to supporting the leadership team and coordination of coverage as needed. Conduct onboarding and training of newly hired Executive Assistants
Address employee inquiries in accordance with corporate policies resources
Organize company‑wide events, off‑site meetings, and special‑project research while ensuring compliance with internal policies and relevant external regulations
Process and maintain tracking for any appropriate individual certification or licensure requirements such a JD, CPA, etc
Assist with filing annual reports and federal and state securities filings, including other required post‑closing state applications and filings
Create and maintain and adhere to Standard Operating Procedures (SOPs) for all processes
Maintain organizational charts and entity lists
Performs ad-hoc and cross-functional duties and/or projects as assigned to support business needs and provide developmental opportunities
Qualification
Required
High School diploma required
8+ years' professional experience as an Executive Assistant required
Experience supporting C-suite officers and working with confidential or sensitive information required
Expert level skills and abilities using Excel, Power Point and Outlook
Able to demonstrate considerable judgement and initiative to resolve problems and manage calendars
Ability to maintain proprietary, trade secret and confidential information
Strong organizational and planning skills
Budgeting and basic finance knowledge
Exceptional organizational and communication (verbal & written) skills
Positive attitude
Ability to juggle multiple tasks at any one time and stay one step ahead
Demonstrated capabilities and willingness to learn the use of internal tools & processes for communications, scheduling, and travel
Proactive, resourceful, efficient, energetic, and a genuine desire to work well with people
Strong attention to detail and ability to maintain confidentiality
Ability to effectively prioritize and multi-task under limited direction, and ability to shift priorities quickly while working under tight timelines
Superior oral and written communication skills
Preferred
Bachelor's degree in business administration or related field preferred
Experience in the medical or pharmaceutical industry is strongly preferred
Benefits
Medical, Dental and Vision Plan Options
Health and Financial Wellness Programs
Employer Assistance Program (EAP)
Company Paid and Voluntary Life/AD&D, Short-Term and Long-Term Disability
Healthcare and Dependent Care Flexible Spending Accounts
401(k) Retirement Plan with Company Match
529 Education Savings Program
Voluntary Legal Services
Identity Theft Protection
Pet Insurance and Employee Discounts, Rewards and Perks
Paid Time Off (PTO) includes: 11 Holidays
Exempt Employees are eligible for Unlimited PTO
Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day
Company
NantHealth
NantHealth is a healthcare company providing an evidence-based platform for healthcare diagnostics. It is a sub-organization of NantWorks.
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
$980.2MKey Investors
VeradigmBlackberry,Blackstone Group,Kuwait Investment AuthorityCelgene
2023-03-06Post Ipo Debt· $22.5M
2021-05-06Post Ipo Debt· $147.5M
2016-12-01Post Ipo Debt· $102.7M
Leadership Team
Lauren Schiegg
Chief Operating Officer
Ron Louks
Chief Operating Officer
Recent News
globalventuring.com
2025-10-27
Company data provided by crunchbase