Columbia Business School · 21 hours ago
Executive Assistant to the Vice Dean, Development and Alumni Relations
Manhattanville, NY
Full-time
Onsite
Mid Level
$74K/yr - $86K/yr
3+ years expColumbia Business School is a prestigious institution dedicated to developing leaders and advancing business knowledge. They are seeking an Executive Assistant to support the Vice Dean of Development and Alumni Relations by managing their calendar, drafting correspondence, and assisting with donor engagement and operational tasks.
EducationUniversities
Responsibilities
Independently manages and prioritizes the Vice Dean’s complex and dynamic calendar, exercising discretion to assess competing institutional, donor, and leadership priorities, resolve conflicts, and recommend sequencing and escalation to align with strategic objectives
Drafts, reviews, and refines correspondence, presentations, briefing materials, and reports, exercising judgment regarding content, emphasis, and presentation to ensure alignment with institutional priorities and executive messaging standards
Supports donor and prospect engagement by coordinating with prospect identification and research partners to assist with the preparation of individual and industry background materials, conducting online research as needed, maintaining related records in the database of record, and providing concise research summaries when applicable
Prepares meeting materials for the Vice Dean, including agendas, background documents, and prospect briefing materials
Reviews and manages expense submissions for the Vice Dean and select senior leaders, exercising judgment to interpret policy requirements, resolve discrepancies, and advise upwards on compliance with University and School guidelines
Maintains and updates contact records, meeting notes, and related information in the School’s database of records
Serves as a trusted point of contact for internal and external stakeholders engaging with the Vice Dean’s office
Serves as backup support for Columbia Business School Board and Board Task Force activities, assisting with coordination of logistics, materials, and schedules in partnership with the Director of Board Relations and Stewardship, and exercising judgment to ensure continuity and preparedness
Supports the maintenance of Board records, directories, contact information, onboarding materials, and Board related communications, ensuring accuracy, consistency, and timely updates. Provide administrative and coordination support for Board recruitment, stewardship efforts, and special projects as assigned
Provides limited finance and operational support for the Development and Alumni Relations division, including invoice processing, tracking, and submission in accordance with CBS and University procurement and finance policies
Assists with expense tracking, documentation, and reconciliation for select DAR activities, and develops working knowledge of CBS financial and procurement processes to serve as backup support to the DAR Finance and Operations function when needed
Supports team wide operational needs, including onboarding and offboarding logistics for new and departing staff
Serves as a point of contact for office supply inventory, placing orders and coordinating deliveries as needed
Provides logistical support for departmental meetings, retreats, and team events, including scheduling, room reservations, catering coordination, and materials preparation
Supports coordination with Admissions related to alumni recommendations
Contributes to a well organized, responsive, and professional office environment for the DAR division
Qualification
Required
Bachelor's degree and/or equivalent related experience
Minimum of 3 years of progressively responsible administrative support experience, preferably in a fast-paced executive office or development/fundraising environment
Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills with an ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines with a high degree of accuracy
Outstanding written and verbal communication skills, with the ability to compose professional correspondence and interact effectively with diverse constituencies
Ability to exercise sound judgment, discretion, and maintain strict confidentiality
Proactive and resourceful problem-solver with a strong attention to detail
Strong interpersonal skills and a professional, positive demeanor
Ability to work occasional nights and weekends for Board and other division-wide events
Preferred
Two or more years of non-profit or for-profit administration, or higher education administration experience
Familiarity with Columbia University or Columbia Business School welcomed
Previous success in office management welcomed
Company
Columbia Business School
The Columbia Center is a business school offering its students college degrees. It is a sub-organization of Columbia University.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Efrem Kamen
Adjunct Professor
Lee C. Bollinger
President
Recent News
Globe and Mail
2025-11-03
2025-11-02
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