Massasoit Community College · 12 hours ago
Administrative Assistant I - Science, Technology, Engineering, and Mathematics (STEM) - Massasoit Community College
Brockton, MA
Full-time
Onsite
Entry Level
$55K/yr - $55K/yr
2+ years expMassasoit Community College is seeking an Administrative Assistant I for the STEM division. This role involves providing administrative support to the Dean, Associate Dean, faculty, staff, and students, including managing inquiries, assisting with accreditation requirements, and handling various administrative tasks.
Higher Education
Responsibilities
Assist in providing administrative support to faculty and staff within the STEM Division
Proofread and review materials and maintain appropriate confidentiality and discretion of all records and correspondence
Receive and manage inquiries to the division by mail, email, phone, and in person
Greet faculty, staff, students, and other guests that visit the office suite and provide assistance accordingly
Assist with execution of accreditation requirements for STEM programs such as Veterinary Technology
Assign courses in the Banner system
Handle faculty evaluation (full-time and DCE) in a confidential manner
Assemble and mail packets to newly admitted students
Assist with special projects, such as awards ceremonies, open house, and tours as assigned
Assist with purchase orders, budget processes, and direct payments
Work with faculty to collect forms and paperwork as required by union contract
Act as Administrative Assistant to the Division Dean and Associate Dean
Work with the Dean and Associate Dean to create semester schedule for all Division programs and input master schedule
Use Microsoft Office and database systems to input data on course instructor assignments and roles
Focuses on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions
Qualification
Required
two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management
major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management
any equivalent combination of the required experience and the substitutions below
An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience
An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed
Preferred
Associate's Degree in Liberal Arts, Business or Office Management
Working knowledge of Microsoft Office, especially Word, Outlook, and Excel
Critical knowledge of and usage of Banner, Interview Exchange, and other college systems
Minimum of five years full-time or equivalent part-time office work
Experience working in higher education, preferably in a community college
Benefits
Full-time, state funded with benefits
Company
Massasoit Community College
We at Massasoit Community College pride ourselves in our tradition of excellence and in our historic mission of accepting all who desire to learn.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
William Mitchell
Vice President for Administration/CFO
Jackie Barrett
Deputy CIO
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