North Carolina State University · 10 hours ago
University Program Associate
Triangle Area
Full-time
Hybrid
Mid Level
$47K/yr - $50K/yrNorth Carolina State University is seeking a University Program Associate to support the academic and operational success of the Graphic Design and Industrial Design Department. This role involves coordinating administrative functions, providing high-level support to the department head, and collaborating with various stakeholders to ensure smooth departmental operations.
Non ProfitEducationUniversities
Responsibilities
Coordinate and implement administrative and programmatic processes for the Graphic Design and Industrial Design Department in alignment with college and university policies
Provide high-level administrative support to the department head, including strategic management and calendar management, workflow coordination, and proactive identification and resolution of operational issues
Support faculty and student processes such as hiring, course scheduling, academic calendars, travel, events, and academic record changes
Research, prepare, and maintain reports, meeting documentation, and records supporting accreditation, program assessment, faculty searches, and curricular initiatives
Manage departmental communications, serving as the primary point of contact for programmatic inquiries and ensuring accurate, timely information flow
Oversee administrative components of departmental budgets, including reconciliation, purchasing, financial tracking, and compliance with university procedures
Collaborate closely with faculty, staff, college leadership, and university offices to support department goals and shared initiatives
Actively participate in College of Design initiatives as a collaborative team member
Work both independently and as part of the administrative team supporting the four academic heads
Provide backup support to the Executive Assistant to the Dean as needed
Assist with reception coverage in the Dean’s Office when required
Perform other duties as assigned
Qualification
Required
Bachelor's degree; or an equivalent combination of training and experience
All degrees must be received from appropriately accredited institutions
Valid NC Driver's License required No
Commercial Driver's License Required? No
Preferred
Demonstrated expertise in electronic and/or physical file management, including creating and maintaining efficient organizational systems, document version control, and securing archiving protocols for departmental records
Demonstrated ability to independently manage complex administrative operations, including scheduling, reporting, academic processes, and confidential records across multiple programs
Proven experience with budget and financial administration, including reconciliation, purchasing, projections, and compliance within institutional guidelines
Advanced proficiency with Google Workspace and Microsoft Office, along with experience using enterprise systems (e.g., PeopleSoft, MyPack Portal, or similar)
Strong written, verbal, and interpersonal communication skills, with a track record of collaborating across departments, managing multiple priorities, and adapting to change
Benefits
Medical , Dental , and Vision
Flexible Spending Account
Retirement Programs
Disability Plans
Life Insurance
Accident Plan
Paid Time Off and Other Leave Programs
12 Holidays Each Year
Tuition and Academic Assistance
Childcare benefits
Wellness & Recreation Membership
Wellness Programs
Company
North Carolina State University
North Carolina State University is an educational institution that offers graduate and undergraduate programs.
Founded in 1887
10001+ employees
H1B Sponsorship
North Carolina State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (211)
2024 (134)
2023 (164)
2022 (106)
2021 (90)
2020 (108)
Funding
Current Stage
Late StageTotal Funding
$60.84MKey Investors
National Institute of Food and AgricultureNational Safety CouncilBezos Earth Fund
2024-06-26Grant· $0.27M
2024-06-13Grant· $0.05M
2024-05-31Grant· $30M
Leadership Team
Marshall Brain
Director
Recent News
2026-01-23
2026-01-06
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