MUSC Health · 21 hours ago
Program Coordinator II - Department of Clinical Affairs, College of Health Professions
Charleston, SC
Full-time
Onsite
Entry, Mid Level
$48K/yr - $88K/yr
2+ years expMedical University of South Carolina (MUSC Health) is seeking a Program Coordinator II to direct the clinical education processes for assigned programs. The role involves developing training materials, managing student compliance, and coordinating communication with clinical sites and faculty to ensure effective clinical education delivery.
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Responsibilities
Initiates communication with affected students to ensure instructions, timelines and resources are provided in preparation for their upcoming clinical rotations
Monitors student compliance with university and clinical site prerequisites with regards to credentialing for every clinical experience
Maintains compliance data and monitors accuracy for any MUSC as well as non-MUSC clinical site-specific requirements
Ensures clinical site credentialing requirements are accurate and available to students
Ensures effective communication with students, rotation sites/instructors, clinical education staff and/or faculty by initiating follow-up and resolution of any issues relating to clinical site requirements
Audits and prepares student credentialing packets and ensures each packet is consistent with each clinical site’s stated requirements within their affiliation agreement
Disseminates credentialing documentation to Clinical Instructors and/or community affiliates in an appropriate amount of time before the start of students’ clinical rotation
Ensures accuracy of contact information and that the correspondence is professional in appearance and content
Dissemination is executed according to program and clinical site deadlines
Updates database as contact information and/or requirements are updated by clinical sites
Ensures effective communication with students, rotation sites/preceptors, clinical education faculty/representatives by initiating follow-up and resolution of any issues relating to students’ compliance that arise
Communicates issues directly to the Director of Clinical Education and clinical education faculty
Coordinates the use of external databases required by specific clinical sites for the purpose of students obtaining clearance to start clinical rotations
Proactively communicates with clinical sites to ensure compliance with external procedures
Analyzes reports from multiple databases to ensure the profile for every applicable clinical site includes detailed instructions for students, staff and clinical faculty
Coordinates initial as well as follow up communication with contracted clinical sites using external databases in determining availability is captured in the applicable database
Audits applicable databases on a recurring basis to ensure effectiveness and accuracy in the reporting mechanisms associated with tracking student compliance with clinical site-specific requirements, affiliation agreement details and clinical rotation assignments
Responsible for drafting communication and facilitating training with students on the use of a database as needed
Reviews uploaded documentation as applicable to ensure students’ compliance with site specific requirements
Effectively communicates with students in the event requirements are not met
Ensures invoices received from the use of external databases reflect accurate student assignments and are charged to the appropriate division
Initiates contact with vendor in the event of any discrepancies on an invoice
Coordinates communication strategies and establishes protocol for collecting and maintaining information and documentation required for program accreditation as it relates to clinical education
Manages and audits database to ensure every applicable accreditation requirement is verifiable through reports
Analyzes reports according to programmatic accreditation and university requirements to ensure accuracy
Proactively communicates report data to clinical education faculty
Ensures effective communication with clinical education faculty and/or clinical education partners by initiating follow-up and resolution of any issues relating to documentation requirements
Advises incoming and didactic students regarding university, college and programmatic documentation requirements
Facilitates training sessions to ensure first year students are aware and informed of documentation requirements as well as process for submission
Coordinates process for students providing necessary information and reviews for compliance purposes, and verifies each item submitted meets program requirements
Ensures accuracy of compliance data entry through routine maintenance and audits of the programs’ clinical education database
Analyzes student compliance reports according to programmatic accreditation and university compliance requirements
Assists Student Health Services in ensuring students remain updated with university requirements throughout enrollment
Proactively communicates report data to the affected students as well as the appropriate faculty on a recurring basis
Ensures effective communication with students, CHP staff and/or clinical education faculty by initiating follow-up and resolution of any issues relating to students’ documentation requirements that arise
Coordinates with clinical education faculty to identify an appropriate date and time for the cohort to complete pre-clinical year required events
Coordinates events with internal and external vendors for the purpose of preparing students for clinical rotations
Facilitates the scheduling of events that include but are not limited to CPR certification and random drug testing before the start of their clinical experience
Disseminates communication to specific program cohorts with expectations of the event, scheduling, information, and provides ongoing support to assist students for the event
Receives and analyzes certifications and results remitted by external vendors to ensure requirements are compliant with program and university requirements
Coordinates initial as well as follow up communication with clinical sites in determining availability for clinical rotations
Ensures availability for each site is accurately entered in database system
Utilizes availability and preference data to collaborate with clinical education faculty in assigning clinical rotations
Ensures each assignment is accurately captured and available to the affected students
Communicates with clinical education faculty to determine required clinical rotation assignments
Analyzes and prepares clinical site data and generates statistical reports as requested by the program
Coordinates communication with active preceptors as it relates to eligibility for compensation or tax incentives
Initiates contact with clinical preceptors to ensure appropriate documentation may be established or renewed and all procurement guidelines are met
Ensures effective communication with preceptors by initiating follow-up and resolution of any issues relating to the completion of compensation contracts
Coordinates the processing of compensation documentation through college as well as university personnel
Analyzes contracts received and database reports to accurately project expenditures for the current fiscal year
Partners effectively with the division’s Procurement Specialist when changes to payment structure occur
Proactively conducts group and individual information/training sessions to ensure students are informed and involved in the preparation for the clinical year
Provides desktop support to students, clinical education faculty and staff
Customize reports for data analysis
Serves as point of contact for students as they research and select preferred rotation sites
Coordinates process for students providing necessary information regarding site selection, reviews submissions and verifies each item meets division requirements
Develops and maintains systems for monitoring students' preference selections
Ensures data are readily accessible for clinical education faculty involved in the process of developing clinical rotation assignments
Coordinates the dissemination and completion of mandatory evaluations of clinical rotation by students and clinical sites
Initiates contact to ensure timelines are met, the process for submitting evaluations is followed and information is provided in the proper format
Reviews and verifies each item submitted meets program requirements
Ensures effective communication by initiating follow-up and resolution of any issues relating to completion of evaluation
Proactively communicates report data to the affected students, clinical sites and clinical education faculty on a recurring basis
Performs related duties and assignments as requested
Position is a point of reference for clinical education processes and components to students, staff and faculty
Qualification
Required
A bachelor's degree
Two years relevant program experience
Ability to perform job functions in an upright position
Ability to perform job functions in a seated position
Ability to perform job functions while walking/mobile
Ability to work indoors
Ability to work outdoors in all weather and temperature extremes
Ability to work in confined/cramped spaces
Ability to perform job functions from kneeling positions
Ability to squat and perform job functions
Ability to perform 'pinching' operations
Ability to fully use both hands/arms
Ability to perform repetitive motions with hands/wrists/elbows and shoulders
Ability to reach in all directions
Possess good finger dexterity
Ability to maintain tactile sensory functions
Ability to lift and carry 15 lbs., unassisted
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted
Ability to push/pull objects, up to 15 lbs., unassisted
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes
Ability to see and recognize objects close at hand
Ability to see and recognize objects at a distance
Ability to determine distance/relationship between objects; depth perception
Good peripheral vision capabilities
Ability to maintain hearing acuity, with correction
Ability to perform gross motor functions with frequent fine motor movements
Company
MUSC Health
MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.
Founded in 1824Charleston, South Carolina, USA
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$133MKey Investors
Armadale Capital
2019-12-19Debt Financing· $133M
Leadership Team
Erik Summers
Chief Medical Officer
Recent News
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