Florida Atlantic University · 16 hours ago
Operations Coordinator for Facilities and Events
Boca Raton, FL
Full-time
Onsite
Entry, Mid Level
$50K/yr - $55K/yr
2+ years expFlorida Atlantic University is seeking an Operations Coordinator for Facilities and Events. This role involves assisting the Assistant Dean in property control and facilities management tasks, while also serving as the secondary building manager for the Arts and Letters Building Portfolio and the Fogelman Museum.
EducationHigher EducationUniversities
Responsibilities
Coordinate and manage use of college-managed spaces, including coordinating facilities use agreements, between location reservations, the EMS Platform, 25Live, and SharePoint. Ensure the efficient use of college resources
Track and enter Work orders for common college spaces (custodial, maintenance, coordinating access to secured spaces)
Proactive and regular review of college facilities conditions (restrooms, classroom conditions, HVAC, lighting, custodial)
Assist with Emergency management reporting
Coordinate and manage college-owned equipment. (Golf carts, keys, common equipment.)
Manage all card access requests for all Arts and Letters buildings
Coordinate and schedule events for the Associate Deans. Assist in the planning and execution of college events and functions
Schedule meetings and handle communications for the Dean team. Provide secondary support to the Executive Assistant to the Dean as needed
Collaborate with Arts and Letters administration on special projects as assigned
Provide administrative support as needed. Provide guidance and supervision to support staff, as required. Foster a positive and productive work environment
Manage and track purchasing activities, including procurement and budget management related to college resource maintenance
Work in coordination with college policies and procedures
Prepare and maintain documents and reports as directed by the Dean Team. Ensure accuracy and timeliness in reporting
Other job-related duties as assigned by supervisor
Qualification
Required
Master's degree from an accredited institution in an appropriate area of specialization, or a bachelor's degree from an accredited institution in an appropriate area of specialization, and two years of appropriate experience required
Benefits
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
Company
Florida Atlantic University
Florida Atlantic University is a private institution providing education for diverse disciplines and facilitating personalized learning.
5001-10000 employees
H1B Sponsorship
Florida Atlantic University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (24)
2023 (19)
2022 (18)
2021 (13)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
$34.74MKey Investors
U.S. Department of DefenseLonger Tables FundThe Marcus Foundation
2026-02-04Grant· $4M
2025-06-26Grant
2024-12-03Grant· $6M
Leadership Team
Caroline Kane
Senior Associate Athletic Director / CFO, Business & Finance
Emily Festin
Executive Assistant To Chief Technology Officer at FAU & Software Coordinator
Recent News
2026-02-09
2026-01-16
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