Christie's · 19 hours ago
Executive Assistant and Department Coordinator, Old Master Paintings
New York, United States
Full-time
Onsite
New Grad, Entry Level
$55K/yr - $57K/yrChristie’s is the world’s largest Art Business, offering a dynamic environment for career growth. The Executive Assistant and Department Coordinator will support the Head of Department for Old Master Paintings and the International Deputy Chairman, providing comprehensive administrative support and managing client relationships.
BeautyMarketplaceArt & CreativeAuctionsJewelryPhotography
Responsibilities
Manage diary scheduling including all meetings and travel for Head of Department, Old Master Paintings; and International Deputy Chairman, Old Master Paintings
Reconcile and submit corporate card expenses for approval using internal system
Manage client relationship including meeting arrangements, mailings, correspondence and action points for follow-up visits
Greet clients on behalf of department business getters
Possess a deep and intimate familiarity with all active and prospective clients and their collections, including anticipating and responding to their needs
Assisting both the Head of Department and Deputy Chairman with client management. Being a key point of contact in both pre-sale and post-sale organisation and management for Old Master Clients, working with the department and support departments to deliver a seamless client experience
Phone bidding in auctions as required
Work closely, efficiently, and effectively with other specialist departments, Christie’s international and regional offices, external organizations, individuals, and institutions
Provide support in creating proposals, pitches, and appraisals, which includes gathering item details and images, and liaising with clients, specialists, and other internal departments
Answer and screen incoming telephone calls on behalf of the cluster
Create purchase orders and sundry invoices, as required
Qualification
Required
Exceptional client service skills including strong verbal and written communication skills
Strong interpersonal skills demonstrated with superiors, clients and peers
Strong attention to detail and follow-up skills
Excellent communication, including superior written and spoken communication
Ability to work collaboratively across multiple groups and sites
Ability to remain calm in stressful situations
Ability to creatively problem solve
Ability to work independently and as part of a team
Strong knowledge of Excel, Outlook and internal systems
Fluency in French required
Benefits
Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Annual Discretionary Performance Bonus Plan
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits
Company
Christie's
Christie’s is a name and place that speaks of extraordinary art, unparalleled service and expertise.
Founded in 1766
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ben Gore
Chief Operating Officer
Devang Thakkar
Global Head of Christie's Ventures
Recent News
South China Morning Post
2025-12-24
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2025-11-19
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