Innovenn · 1 day ago
Project Assistant
Madison, WI
Full-time
Onsite
Entry Level
1+ years expInnovenn, Inc. is seeking a detail-oriented and highly organized Project Assistant to support scientific, technical, and documentation needs across a variety of projects. This role is essential for ensuring project execution, accurate documentation, and high-quality study coordination in a regulated environment.
Medical DeviceConsultingHealthcareSoftwarePharmaceuticalLife ScienceHealth CarePrecision Medicine
Responsibilities
Provide scientific and technical support to assigned billable and non-billable projects
Assist with the development, validation, and documentation of new products and expansion of existing products following industry best practices and design controls
Draft, edit, and review project documents in accordance with applicable procedures, regulations, standards, and guidance (e.g., plans, protocols, reports, submission summaries)
Conduct literature research on scientific, market, or client-related topics to ensure current and accurate information
Collect and analyze data as instructed to support project outcomes
Prepare finalized materials such as slide decks and charts for internal and external teams
Attend project meetings to take notes and document action items
Ensure testing and training rooms are set up accurately and on time per protocol
Document receipt, storage, and transport of study materials following standard operating procedures
Set up video equipment and troubleshoot technical issues before, during, and after sessions
Monitor and record environmental measurements during training and testing
Document study timing, obtain participant and observer signatures, and complete required testing documentation
Test and document calibration of equipment per company SOPs
Recruit, screen, schedule, and follow up with study participants using research databases
Manage incoming and outgoing participant communication in a timely and professional manner
Conduct screening interviews using protocol-specific questionnaires
Maintain recruiting trackers in real time to support coordination among stakeholders
Assist with documentation and tracking of participant compensation
Organize and maintain project-related quality system documentation and training files
Assist with selecting and qualifying suppliers and vendors to ensure compliance with internal procedures and regulatory requirements
Support investigations of deviations from established processes during testing
Assist with audit preparation, including taking notes during audits
Provide quality control document editing for grammar, consistency, and formatting
Maintain and increase job knowledge through ongoing research, professional publications, and educational opportunities
Adhere to company policies related to health and safety and quality management
Qualification
Required
Associate or Bachelor's degree in a health-related discipline
Minimum of one (1) year of professional business experience
Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and Teams/SharePoint environments
Strong organizational skills, attention to detail, and problem-solving ability
Excellent written and verbal communication skills, including the ability to write clear reports, papers, and project documentation
Ability to work efficiently both independently and as part of a collaborative team
Company
Innovenn
Innovenn is a Madison, Wisconsin-based consulting firm with specialization in Drug Development, Medical Device Development, SaMD, and more. It is a sub-organization of Improvita.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mary E. Dixon
CEO/Founder
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