The University of Southern Mississippi · 23 hours ago
Human Resources Administrative Assistant
Hattiesburg, MS
Full-time
Onsite
Entry Level
$14.42/hr - $14.42/hr
1+ years expThe University of Southern Mississippi is currently accepting applications for the position of Human Resources Administrative Assistant. This position supports Human Resources operations by serving as the first point of contact for visitors, employees, and departments, providing administrative and customer service support to ensure accurate processing of personnel actions and maintenance of employee records.
Higher Education
No H1B
Responsibilities
Provide front-desk and administrative support by greeting visitors, answering and routing telephone calls, directing individuals to appropriate offices or staff, and assisting employees with completion of new hire paperwork, including I-9 and tax forms
Coordinate incoming HR Operations paperwork by reviewing documents for accuracy, verifying student enrollment when required, matching PAFs with hiring documentation and background checks, logging submissions in tracking systems, and distributing materials for data entry
Respond to HR-related inquiries from university employees, departments, and the general public by providing accurate, timely, and customer-focused information
Update employee records by processing name and address changes in SOAR and Enroll Blue in accordance with university procedures
Administer employment verification processes by managing E-Verify submissions, verifying Selective Service registration when applicable, and completing employment verifications for current and former employees. Respond to inquiries from governmental agencies in a timely and professional manner
Perform other duties as assigned in support of HR Operations
Qualification
Required
High school diploma or equivalent and one (1) year of experience in an administrative, clerical, customer service, or office support role
Ability to provide professional, customer-focused service and build effective working relationships with employees, visitors, and the public
Ability to communicate clearly and professionally, both verbally and in writing
Ability to exercise discretion and sound judgment when handling sensitive or confidential information and records
Strong organizational skills with the ability to manage multiple tasks, meet deadlines, and maintain attention to detail in a fast-paced environment
Ability to think critically and respond effectively under time-sensitive conditions
Proficiency with basic computer applications and office systems, including email, word processing, spreadsheets, and data entry
Preferred
Knowledge of University policies and procedures
Experience working with PeopleSoft
Experience with new hire processing, completing I-9s, and processing PAFs
Company
The University of Southern Mississippi
Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.38MKey Investors
Mississippi AI Talent Accelerator ProgramU.S. Department of Agriculture
2025-06-12Grant· $1.24M
2024-12-10Grant· $0.14M
Leadership Team
H
Henry Jones
Director of Research Development and Scientific Entrepreneurship
Recent News
2025-09-12
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