HireTalent - Staffing & Recruiting Firm · 21 hours ago
Administrative Assistant 3
Beaverton, OR
Full-time
Hybrid
Senior Level
5+ years expHireTalent is a staffing and recruiting firm, and they are seeking an Administrative Assistant to provide essential support in a technology organization. The role involves general office functions, logistics coordination, and presentation preparation to assist senior management effectively.
Human ResourcesLogisticsDeliveryStaffing Agency
Responsibilities
Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail
Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures
Gathers, compiles and reports on information relevant to supervisor's assignment
Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves
Responds tactfully and promptly to inquiries and problems within scope of established authority
Handles confidential information
May serve as the central contact for general department information
Coordinates a full range of meeting, event, and travel arrangements; manages calendars
Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery
Utilizes Client's on-line reservation system to ensure that Client travel policy is followed in order to provide cost-effective and convenient travel arrangements
Works with travel agents, airlines, and others regarding planning and customer service issues
Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes
Interprets needs, determines and produces effective presentation layout, and organizes final documents
Prepares special reports requiring the selection of relevant information from a variety of sources
Qualification
Required
Typically requires a Bachelor's Degree and minimum of 5 years directly relevant work experience
One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs
Previous Client experience is strongly encouraged
Experience supporting VP level/ C-Suite would be preferred
Presentation skills will be crucial
Meeting facilitation - Scheduling and running PowerPoint presentations
Proficient in Microsoft Outlook, PowerPoint, Calendar, Slack, Box
Flexibility, Availability, Communication, and Follow-through are all critical attributes
Company
HireTalent - Staffing & Recruiting Firm
HireTalent is a certified Minority Business Enterprise (MBE) workforce solutions firm, specializing in securing the best talent fits in Executive/Retained Search, Direct Hire Placements, MSP, SOW, and nationwide hiring program management and support.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ashish Kaushal
CEO / Founder
Company data provided by crunchbase