University of Arizona · 2 days ago
Editorial Assistant, University of Arizona Press
Tucson, AZ
Full-time
Hybrid
Entry Level
$18/hr - $22/hr
3+ years expThe University of Arizona Press is a leading publisher of academic, regional, and literary books in Arizona, seeking an Editorial Assistant to support the Acquisitions Department. This role involves providing administrative support, coordinating the peer review process, and assisting with final manuscript preparation, among other responsibilities.
Non ProfitEducationHigher EducationUniversities
Responsibilities
Provides general administrative and clerical support to the Acquiring Department: Sends complimentary copies of books, sends form letters, creates project records in Title Management, maintains author addresses in Title Management, finalizes titles in Title Management, responds to general inquires via email and phone, provides back-up mail distribution
Coordinates peer-review: Sends queries to potential peer reviewers, sends manuscript packets and coordinates with reviewers on due dates, receives and anonymizes peer reviews, processes honorarium forms, tracks deadlines, maintains spreadsheets and records in Title Management, communicates with acquiring editors and authors on the status of the peer reviews
Provides administrative support for Publications Committee meetings: Creates book dockets by summarizing peer reviews, summarizing bios, summarizing book descriptions, gathering sales data, and pulling together and distributing materials; sends meeting agenda; prepares meeting room; takes and distributes meeting minutes
Supports final manuscript preparation: Assists authors with submitting final manuscript files, assists editors with clerical work related to preparing a final manuscript, occasional manuscript review as directed by Editor-in-Chief
Coordinates work of Acquisitions Department student worker: Provides student worker task list in collaboration with Acquisition Editors, reviews student’s work, participates in hiring, onboarding, and training
Provides administrative support for Editorial Advisory Board meetings: Creates and sends scheduling polls, calendars meeting event, sets up the meeting room, takes minutes, responds to queries from Editorial Advisory Board
The UA Libraries support the UA’s strategic initiatives designed to create a welcoming environment for all faculty, staff, and students. The candidate is expected to support related strategic efforts in the University Press and Libraries
Other duties as assigned by Editor-in-Chief
Qualification
Required
High school diploma or high school diploma equivalency
Minimum of 3 years of relevant experience, or equivalent combination of education and work experience
Interest in or knowledge of book publishing
Demonstrated aptitude for detail-oriented work, proactive communications, and task follow-through
Excellent organizational and time-management skills
Demonstrated ability to record and track details for several concurrent projects reliably and with accuracy
Excellent communication skills, both written and verbal; demonstrated aptitude for written correspondence, including a high level of accuracy with spelling, grammar, and punctuation
Excellent interpersonal skills to foster a positive team environment and constructive relationships with Press authors, peer reviewers, and Editorial Advisory Board
The skills and ability to work with an orientation toward customer service
Skill in coordinating the work of student employees
Skill in the use of personal computers and Microsoft Office applications
Ability to work in a highly collaborative environment, one that values and leverages the benefits of a variety of perspectives
Positive attitude and strong demonstration of UA Libraries' Values
Preferred
Bachelor's degree
Benefits
Health, dental, and vision insurance plans
Life insurance and disability programs
Paid vacation
Sick leave
Holidays
UA/ASU/NAU tuition reduction for the employee and qualified family members
Retirement plans
Access to UA recreation and cultural activities
Company
University of Arizona
University of Arizona is a public research university that offers bachelor’s, master’s, doctoral, and professional degree courses.
10001+ employees
H1B Sponsorship
University of Arizona has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (138)
2024 (119)
2023 (146)
2022 (135)
2021 (146)
2020 (93)
Funding
Current Stage
Late StageTotal Funding
$88.9MKey Investors
US Department of EnergyGoogle.orgNational Science Foundation
2024-12-10Grant· $0.61M
2024-06-04Grant· $1M
2023-09-07Grant· $30M
Leadership Team
Chad Herzog
Associate Vice President, Arizona Arts
Recent News
Arizona Daily Star
2026-02-08
Arizona Daily Star
2025-12-14
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