Community Legal Services · 21 hours ago
Office Administrator
Ocala, FL
Full-time
Onsite
Mid Level
$20/hr - $22/hr
3+ years expCommunity Legal Services (CLS) is a full service civil legal aid law firm that promotes equal access to justice. The Office Administrator is responsible for providing clerical and administrative services to staff and services to the public, ensuring smooth office operations.
LegalProfessional ServicesLegal Tech
Responsibilities
Greets clients, applicants, and other visitors to the office
Answers telephones and refers callers to appropriate staff members, other CLS (Community Legal Services) offices or other agencies, as appropriate
Distributes routine incoming and outgoing mail. Takes outgoing mail and overnight delivery packages to appropriate depositories
Operates and maintains upkeep of copy, scanner, and fax machines, eFax Portal, and other CLS office equipment
Maintains upkeep, stock, and order of office supplies, only ordering when needed or suggested
Maintains supply of forms and pamphlets for clients, applicants, and other visitors to the office
Potential to conduct brief initial intake interviews and completes intake for referral to appropriate staff
Provides typing and other clerical and secretarial assistance, as required and when assigned
Maintain case files, coordinate appointments, close physical and electronic files, and file closed files
Ensures office is polished and upkept, especially for arrival of new hires, clients, and guests. Communicates with maintenance when necessary
May be temporarily assigned to other CLS offices plus travel may be required
Other duties as assigned
Qualification
Required
High School graduate or equivalent experience
Minimum of three years' law firm experience in support of litigation and working with low-income and/or vulnerable clients and communities on civil legal matters is also a plus
Highly self-motivated, professional, capable of independently managing workload and prioritizing tasks in a fast-paced legal environment with minimal supervision
Excellent phone manner and professional customer service ability with superior organizational, communication and writing skills required
Must be able to communicate effectively in person and over the telephone
Must be able to perform duties at various locations throughout service area
Proficient with Microsoft 365 and Outlook
Valid Florida Automobile license, use of own auto, and proof of insurance necessary
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 25 pounds at times
Preferred
Bilingual (English/Spanish) is preferred
Benefits
15 paid holidays and 24 days of paid time off
Excellent physical/mental health, vision, and benefits (With 95% of benefits paid for by company)
100% Coverage with Dental Benefits, Life Insurance, Long/Short Term Disability
100% 403B match after 1 year of employment (5%)
CLS pays Bar Dues and CLE Credits
Student loan reimbursement for Attorneys
Tuition Reimbursement
Ability to apply for Public Service Loan Forgiveness (PSLF)
Fantastic work-life balance
Various opportunities for upward mobility into leadership/more advanced roles
Pet Insurance
Wellness Committee dedicated to employee morale, with events such as company wide retreats, activities, and challenges!
Company
Community Legal Services
Community Legal Services (CLS) has approximately 110 lawyers, advocates, and support staff working to provide civil legal aid for low to moderate income residents in Central Florida at NO COST.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jeffrey Harvey
Chief Executive Officer
Christina Russo Walters
Sr. Managing Attorney, Medical-Legal Partnerships
Recent News
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