The Alfred Foundation · 12 hours ago
Administrative Assistant
Alfred, NY
Part-time
Onsite
New Grad, Entry LevelThe Alfred Foundation is a public health service delivering high-quality care across various stages of life. The BSR Administrative Assistant will provide general administrative and data entry support to the Bariatric Surgery Registry team based at the Alfred Centre.
Hospital & Health Care
Responsibilities
Enter data into BSRi
Enter data into Microsoft Excel spreadsheets for record-keeping and analysis
Prepare and mailout Participant Explanatory Statement as per standard operating procedures and protocol
Follow up of ‘Return to Sender’ Participant Explanatory Statements as per protocol
Answering telephone calls by drawing on knowledge of the work area’s procedures to respond to general inquiries (under guidance for nonstandard matters)
Scan and file any documents related to the Registry
Printing, collating and distributing faxes
Prepare and mail out welcome packs/ flyers/ forms to new surgeons
Post and pick up daily mail as required including distributing to appropriate staff
Assist with induction of new team members
Ordering supplies and stationery
Maintain accurate administrative records and data entries in the Insightly CRM system
Maintain and apply a comprehensive knowledge of the work area's policies, procedures and techniques to provide services and find appropriate solutions to day-to-today issues
Develop and maintain excellent working relationships with a range of contacts and use these to facilitate communication
Other duties as directed by the BSR Management team
Qualification
Required
Relevant experience and/or education/training in a health-related setting
Excellent written communication and verbal communication skills
Demonstrated capacity to work independently and cooperatively and collaboratively in a team
Demonstrated computer skills with databases, word processing and spreadsheets
Highly organised, strong attention to detail with proven ability to follow instruction and prioritise tasks accordingly
A demonstrated awareness of the principles of confidentiality, privacy and information handling
Experience in dealing with clinicians and hospital administration staff in a collaborative manner
Preferred
Relevant experience in administration in the Health sector
Demonstrated knowledge of the structure and operation of a large University and the placement of a Registry within this organisation
Benefits
Access to Salary Packaging and Novated Leasing
Health and Wellbeing initiatives in addition to discounted health insurance
Great work/life balance
Company
The Alfred Foundation
The Alfred Foundation raises funds to support the incredible work of The Alfred hospital.
Founded in 1871
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase