The Alfred Foundation · 20 hours ago
Executive Assistant
Alfred, NY
Full-time
Onsite
Senior LevelThe Alfred Foundation is a public health service that provides high-quality care across metropolitan Melbourne and surrounding areas. They are seeking an Executive Assistant to the Chief Operating Officer and Deputy Chief Operating Officer, responsible for high-level administrative support and ensuring efficient operations within the executive office.
Hospital & Health Care
Responsibilities
Overall coordination and management of the Office of the COO & DCOO, ensuring efficient, professional and well-governed operations
Proactive diary and inbox management for the COO, DCOO and designated staff, including coordination of internal and external meetings with senior stakeholders and government representatives
Preparation and coordination of executive papers, presentations and documentation for Executive Committee, Board and other key meetings
Action tracking, follow-up and deadline management to support executive decision-making
Management of executive approvals, registers and records to meet governance and organisational requirements
Coordination of domestic and international travel arrangements
Maintenance of executive records, including leave and timesheet management for direct reports
Contribution to project work, briefing papers and reports, including research and data collation
Continuous improvement of administrative systems, processes and ways of working
Building strong, trusted relationships across the organisation and with external stakeholders
Qualification
Required
Demonstrated experience providing high-level executive support in a large, complex or fast-paced organisation
Exceptional organisational, prioritisation and problem-solving skills, with the ability to manage competing demands
Strong written and verbal communication skills, including the ability to draft correspondence and represent executives professionally
Advanced proficiency in Microsoft Office applications, including Outlook, Teams, OneNote, Word, Excel and PowerPoint
Proven discretion, integrity and ability to manage highly confidential and sensitive information
A proactive, flexible and solutions-focused approach, with the ability to work independently and as part of a team
Experience supporting governance processes, executive meetings and senior stakeholder engagement
Company
The Alfred Foundation
The Alfred Foundation raises funds to support the incredible work of The Alfred hospital.
Founded in 1871
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase