NKU Graduate Education · 20 hours ago
Coordinator, Alumni Engagement & Special Events
Newport, KY
Full-time
Onsite
Entry Level
2+ years expNKU Graduate Education is seeking a Coordinator for Alumni Engagement & Special Events to support alumni and donor engagement through special events. The role involves managing logistics for various events, overseeing budgetary processes, and coordinating volunteer initiatives, while also serving as a liaison with external audiences and internal departments.
Higher Education
Responsibilities
Assist with coordinating and executing logistics for alumni engagement and special events, including but not limited to the Alumni Awards Dinner and Celebration, Homecoming activities, Norse Nuptials, Victor’s Salute to Graduates, Lincoln Awards, holiday parties, employee and alumni appreciation events, and Presidential events
Support the planning and execution of all events, including stewardship efforts. Responsibilities include guest correspondence, vendor scheduling, catering coordination, managing event RSVPs and maintaining event records in the CRM, as well as supporting marketing and communication efforts, including developing content for social media and the website
Serve as the budgetary manager for Alumni Engagement, Special Events, and Commencement for both University and Foundation accounts. Responsibilities include processing purchase requisitions, reimbursements, deposits, budget transfers, check requests, travel arrangements, and reconciling credit card accounts for all staff members
Process scholarship and student award payments
Manage new hire paperwork for all professional staff and student employees within the department. Approve time for staff and students, coordinate training, and all onboarding efforts
Manage and respond to emails sent to alumni@nku.edu and specialevents@nku.edu
Coordinate with external vendors to order apparel, gifts, and giveaways; maintain inventory of promotional items; and assist with the organization and access to storage space for the Division
Assist the Senior Director with logistics for Alumni Board of Directors meetings by securing locations and coordinating room setup, ordering catering, and creating and maintaining distribution lists, board rosters, bylaws, expectations, and metrics. This role coordinates resources for all Board meetings, including the summer retreat, Co-Chair training, and task forces. Attend all meetings, record minutes, and provide support for Board committees and task forces
Assist the Associate Director of Alumni Engagement and Special Events with the planning and execution of Commencement. Responsibilities include working with the Registrar’s Office to generate graduate lists and ceremony cards; updating the Commencement website; coordinating catering, flowers, parking, and honor cord distribution; and assisting with ceremony setup. The coordinator will manage the check-in process for graduates
Manage and execute the Grad Fair each semester for graduating students. Collaborate with key campus partners to ensure appropriate services and resources are available to graduates. Coordinate catering and setup, develop and distribute communications to students and the campus community, create website content, promotional materials, and social media posts. Work with the team to manage check-in processes and staff and volunteer needs
Serve as office manager for AC 221 by answering phones, directing messages, maintaining records, and managing office, furniture, and technology inventories. Place orders for supplies and equipment as needed. Submit work orders for facilities, custodial services, telecommunications, signage, and technology support. Oversee the operation and supervision of office equipment, including fax machines, computers, printers, and scanners, and manage reservations for MEP 111 space
Qualification
Required
Bachelor's degree and 2 years of related experience
Experience with Raiser's Edge CRM, Microsoft Office Suite, and Adobe. SAP a plus
Experience in event and project management
Collaborator and team player
Ability to work under pressure, manage multiple projects, pays attention to detail and meets deadlines
Familiar with alumni relations, volunteer management & fundraising principles
Excellent written and oral communication and interpersonal skills
Company
NKU Graduate Education
Award winning programs. Convenient online options. Small class and cohort sizes.
Founded in 1968Highland Heights , KY, US
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase