Vanderbilt University · 20 hours ago
Faculty Assistant, Law School
Nashville, TN
Full-time
Onsite
Entry, Mid Level
2+ years expVanderbilt University is seeking a Faculty Assistant for its Law School, part of the Faculty Support Services Department. The role involves providing administrative support to faculty members, assisting with teaching, research, and general financial administrative tasks.
EducationE-LearningHigher Education
Responsibilities
Perform course-related tasks for assigned law professors
Routine postings for faculty (i.e., class assignments, faculty materials, or other information) as needed to Brightspace
Assemble and prepare class materials. Create and produce seating charts, photo index cards, attendance lists, or similar classroom materials
Submit book orders for each class
Assist Student Life Office with exam distribution, proctoring, and compiling of completed exams during heavy exam period
Assist faculty with creation and administration of mid-term exams
Assist individual professors with grades, exam preparation, course evaluations
Handle correspondence on behalf of assigned law professors
Prepare correspondence, speeches or memoranda
Prepare letters of recommendation and clerkship letters
Familiarity with mail merge to generate multiple personalized clerkship recommendation letters as requested
Provide assistance for committee work of assigned faculty
Serve as assistant to faculty for University and Law School committees or professional associations/organizations
Collect materials and documentation, organize and create files
Provide administrative support for faculty research and scholarship
Proofread and edit legal manuscripts of a complex and technical nature that require basic knowledge of legal terminology and proper legal citation form, spelling, formatting, accuracy, grammar, sentence structure, style, theme, and tone
Expert knowledge of guidelines and proper format for submitting manuscripts to legal publishers including SSRN; familiarity with on-line Expresso and Scholastica systems for submitting law review articles
Coordinate faculty workshop events
Arrange and coordinate catering for workshops/seminars, send email invitations and distribute speaker’s presentation materials
Provide general financial administrative assistance for assigned faculty
Handle domestic and international travel arrangements for assigned professors including filing travel expense reports; assemble and submit passport and visa applications for international travel; familiarity with Concur (travel) and Oracle (expense) systems
Assemble payment requests and procurement orders for Oracle Procurement Requestors
Maintain documentation of expenditures to prepare reimbursement requests for faculty; requires a familiarity with university COA and POET numbers
Perform other general administrative tasks
Maintain calendars, arrange appointments, and coordinate complex meeting schedules for assigned faculty
Answer inquiries in consultation with faculty or Faculty Support Services Administrative Officer, resolve routine matters on professor’s behalf
Serve as liaison between professors and students, student research assistants or student workers, and other University departments or schools
Provide training, assistance, and back-up support to other support staff
Other duties and support as assigned by the Faculty Support Services Administrative Officer
Qualification
Required
Bachelor's degree or equivalent relevant experience is necessary
A minimum of 2 years' relevant experience is necessary
Preferred
Experience in a higher education setting is preferred
Strong written (including editing and proofreading) and verbal communication skills and attention to detail is preferred
Company
Vanderbilt University
Vanderbilt University is a private research university offering undergraduate, graduate, and professional programs.
1001-5000 employees
H1B Sponsorship
Vanderbilt University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (90)
2024 (91)
2023 (87)
2022 (58)
2021 (62)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$28.55MKey Investors
Mark AbkowitzNational Science Foundation
2018-11-07Grant· $4.5M
2018-04-18Grant· $0.55M
2015-07-10Grant· $12.8M
Leadership Team
B
Bharat Bhuva
Professor
Bill Blot
Professor
Recent News
News-Medical.Net
2026-02-05
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-16
2026-01-16
Company data provided by crunchbase