Chicago Housing Authority · 7 hours ago
Contract Analyst
Chicago, IL
Contract
Hybrid
Entry, Mid Level
$70K/yr - $75K/yr
2+ years expChicago Housing Authority is seeking a Contract Analyst to support the development and implementation of Resident Services contracts. The role involves conducting contract administration activities, monitoring contractor performance, and ensuring compliance with contract terms and guidelines.
Real Estate
Responsibilities
Assists in all phases of pre and post award contract administration for Resident Services (e.g. new procurements, Board of Commissioners approval requests, internal requests for contract amendments, contract exhibits, cost analysis and cost estimates, purchase requisition and payment, grant and contract close-out and termination/corrective action memos)
Completes market research related to anticipated goods and services to be procured
Completes analysis of projected costs and historical costs related to goods and services
Assists with reconciliation of expenditures, revenue and contract and grant closeout
Assists with organizing and reviewing documents for financial and performance audits
Process vendor payments and prepare monthly expense accruals as necessary
Analyze operating budgets and budget variances by reviewing various financial reports, such as a trial balance, to identify trends and proper expense allocation
Analyze purchase order balances by keeping track of expenditures
Ensures data entry is completed in the designated repository
Ensures contracts and related documents (e.g. performance reports, budgets, amendment requests, etc.) are received, saved, and well organized
Maintains full understanding of contract requirements, program procedures and intended outcomes
Collects and analyzes data related to contractor/partner performance, expenditures, and leveraged resources and other contract requirements
Tracks contractor/partner corrective action plan progress; conducts follow up internal meetings and monitoring site visits, as needed to provide contractor/partner technical assistance to ensure implementation of the corrective action. Local travel to off-site locations is required
Other tasks as assigned by Manager or Resident Services senior management
Collaborates with other departments and responds effectively to internal and external requests
Manages and prioritizes multiple projects simultaneously and responds to change in a professional manner
This position may be asked to handle tasks outside of job description to meet broader goals of CHA and Resident Services
This position occasionally requires working hours outside of CHA’s established hours of 8:30am – 5:00pm Monday-Friday
Qualification
Required
A bachelor's degree in Business Administration, Finance or related discipline is required
A minimum of two (2) years of contract management, audit, analyst, or finance experience is required
Effective communication skills (written and verbal) and the ability to work with a diverse staff of professional employees to coordinate the completion of assignments and effectively communicate project deliverables is required
Proficiency in Microsoft Office with strong Excel and Word skills is required; an exercise in both Excel and Word will be required during the interview process
The ability to choose the right mathematical methods or formulas to analyze financial and performance data is required
Strong analytical and organizational skills are needed
The ability to apply general rules/procedures to specific problems to produce logical answers and well-organized project deliverables using Microsoft Excel and Word is required
Preferred
Knowledge of HUD or other regulations related to procurement development, contract administration and grant administration is helpful
Benefits
Vacation, Sick and Personal, competitive PTO package
Medical (HMO, PPO, and No employee cost High-Deductible PPO) Dental, Vision, and Life Insurance
Short-Term and Long-Term Disability Insurance
Long-Term Care Insurance
Pet Insurance
Parking Transit
Prepaid Legal Services
Brightstar 529 College Savings Plan
Identity Theft Protection
Hospital Indemnity Insurance
Voluntary Critical Illness Insurance
Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match
Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago
Hybrid work schedule (position specific) This position may be eligible for one (1) remote work day following a successful completion of a 90-day probationary period according to CHA’s established policies and procedures.
Company
Chicago Housing Authority
The Chicago Housing Authority provides homes to more than 50,000 families and individuals.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Tracey Scott
Chief Executive Officer
Linda Riley Mitchell, CPA
Executive Vice President, Chief Financial Officer
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