American Hospital Association · 16 hours ago
Coordinator, Programming & Intelligence Operations
Chicago, IL
Full-time
Hybrid
Mid Level
$46K/yr - $70K/yr
3+ years expThe American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. They are seeking a Coordinator for Programming & Intelligence Operations to manage administrative tasks, support leadership, and ensure the smooth execution of meetings and events.
GovernmentHealthcareHealth Care
Responsibilities
Prepares letters and correspondence, meeting agendas, meeting minutes, project status reports and other presentations and reports as required and on behalf of leadership team
Tracks status of action items, following up with internal and external parties as needed to ensure completion in a timely manner
Maintains the complex calendars of assigned members of the leadership team. Schedules and confirms appointments, meetings and conference calls
Handles logistics for both onsite and offsite meetings, including but not limited to: arranging for meeting rooms or facilities; audio visual equipment and support; food and beverage; and visitor registration and greeting
Develops registration forms and manages registration lists, name badges and registration and attendance reporting for large meetings and events
Provides customer support related to large meetings and events, including answering inbound calls and emails; confirming and/or entering registration information; and handling onsite registration
Arranges travel for assigned members of the leadership team that includes flight, car and hotel reservations that are in alignment with vice presidents’ preferences. Gathers all receipts, prepares and submits expense reports within 30 days of travel
Collaborates with colleagues and other AHA departments in order to complete work effectively
Performs other duties as assigned
Qualification
Required
High School Diploma or Equivalent Required
3+ years Administrative support experience Required
Knowledge of administrative procedures - Required
Knowledge of customer service procedures - Required
Intermediate Microsoft Office Suite experience (i.e., Outlook, Word, Excel and PowerPoint) - Required
Ability to learn new technology - Required
Ability to exercise sound decision-making and judgments in a variety of situations - Required
Ability to maintain a high level of integrity, professionalism and confidentiality - Required
Ability to foster collaborative communications, working relationships with colleagues, members, and external partners - Required
Ability to meet deadlines and handle multiple tasks and prioritize - Required
Ability to take initiative and focus on solutions - Required
Ability to work independently as well as part of a team - Required
Preferred
Undergraduate education can be substituted for years of experience Preferred
Experience supporting more than one individual Preferred
Benefits
Medical/dental coverage (PPO/HMO)
Vision care
Life insurance
Short- and long-term disability plans
401(k)
Tuition reimbursement
PTO/holidays/health days
Wellness programs
Company
American Hospital Association
American Hospital Association represents and serves all types of hospitals, healthcare networks, and their patients and communities.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Richard J. Pollack
President & Chief Executive Officer
Susan Williamson Gergely, Ed.D
Senior Vice President, Chief People Officer
Recent News
PR Newswire
2026-02-03
2026-01-22
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