Prime Legal · 12 hours ago
Office Administrator
Seattle, WA
Full-time
Onsite
Entry, Mid Level
2+ years expPrime Legal is a growing, dynamic law firm serving clients across various legal services. They are seeking an experienced Office Administrator to oversee daily operations, manage office supplies, and support attorneys and staff in delivering exceptional client service.
Law Practice
Responsibilities
Oversee day-to-day office operations, ensuring efficient workflow and professional office environment
Manage office supplies, equipment, technology, and workspace modifications
Implement and maintain office policies and procedures to enhance efficiency and compliance
Manage accounts payable and accounts receivable, track expenses, and monitor office budget
Process vendor payments and coordinate financial statements with outside accountants
Assist with billing processes and ensure timely invoicing and collections
Prepare monthly financial reports for firm leadership from internal CRM
Assist with recruitment, onboarding, and orientation of new employees
Maintain personnel records, coordinate payroll processing, and administer benefits
Support attorneys and staff with technology needs and training
Coordinate scheduling for client meetings, depositions, and court appearances
Ensure professional client experience from initial contact through matter conclusion
Support attorneys with administrative tasks to maximize billable time
Maintain organized filing systems for legal documents and administrative records
Manage incoming and outgoing correspondence and deliveries
Qualification
Required
Minimum 2 years of administrative or office management experience, preferably in a law firm or professional services environment
High school diploma or equivalent required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Demonstrated discretion and professionalism when handling confidential information
Proven ability to maintain a professional, welcoming office atmosphere
Ability to Commute: Tukwila, WA 98188
Work Location: In person
Preferred
Experience with legal practice management software and billing systems preferred
Notary Public commission (or ability to obtain within 60 days of hire) preferred
Company
Prime Legal
Prime Legal Services ("PLS") is a law firm focused on providing effective legal services in a timely and cost efficient manner.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase