Northwestern University · 6 hours ago
Program Coordinator, Prospect Research and Management
Evanston, IL
Full-time
Hybrid
Entry Level
$51K/yr - $53K/yr
1+ years expNorthwestern University is seeking a Program Coordinator for its Prospect Research and Management team. This role involves supporting research, reporting, and data quality management while acting as a liaison across various teams to enhance prospect development efforts.
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Responsibilities
Manage day-to-day operations of the PRM team
Coordinate and support team-wide data analysis and quality initiatives
Build and maintain reports that fill business gaps, increase efficiency, and simplify the collection of data for staff across ARD
Manage PRM’s data quality management process, correcting data errors and/or delegating clean up assignments to other PRM staff or fundraising teams, as appropriate
Prepare and maintain team budget
Act as liaison with third-party vendors and manage PRM’s suite of subscription resources
Negotiate and renew contracts, pay invoices, and prepare department expense reports
Assist other members of the PRM as needed
Act as point of contact for IT to ensure technology systems are properly installed and maintained
Serve as point of contact between PRM and other ARD teams in scheduling meetings, managing calendars, organizing portfolio reviews, and other communication needs
Manage PRM’s new employee onboarding process, tracking new hires, scheduling onboardings, and training both internal and external staff on PRM policies and business practices
Oversee compilation of team communications, digest emails, reports, and other resources intended for the ARD community
Maintain PRM team’s presence on internal communication channels, such as the department KnowledgeShare (intranet)
Develop working knowledge of research and prospect management policies and contribute to ARD staff’s understanding of those policies
Negotiate project deliverables firmly and respectfully, ensuring requestor satisfaction while maintaining realistic expectations and appropriate expenditure of resources
Conduct prospect research by gathering, analyzing, and synthesizing financial, biographical, philanthropic, and relational information—using tools such as wealth screenings, research databases, data-mining platforms, news and financial feeds, and relationship-mapping resources—to assess capacity, affinity, engagement potential, compliance, and reputational risk
Produce clear, accurate research deliverables — including profiles, capacity estimates, and analytical summaries — to support prospect identification, qualification, and strategic fundraising decisions
Contribute to discussions on refinement of prospect management policies, business processes, and overall approaches to prospect development at ARD
Collaborate with colleagues across ARD — including Reporting & Analytics, User Services, Gift and Record Services, and fundraising and engagement teams — to support shared goals and improve prospect development practices
Participate in testing and review of reports, system functionality, and tools used throughout ARD
Maintain awareness of trends and technologies used in prospect development, fundraising, and the broader development profession and pursue ongoing professional development through conferences, trainings, and engagement with peer institutions and professional associations
Perform other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's degree or higher; OR appropriate combination of education and experience
1 year program/project administration or other relevant experience
Ability to navigate Microsoft Office products
Ability to manage multiple concurrent projects, track deadlines, and maintain accurate records using structured systems
Ability to locate, interpret, and synthesize information from multiple sources to support research, reporting, and decision-making
Ability to communicate clearly and diplomatically across teams and levels of seniority; exercise sound judgement when handling confidential or sensitive information
Ability to learn new software, processes, and data systems quickly and apply them accurately in day-to-day work
Ability to identify inconsistencies, anomalies, or outliers in data and bring them forward for review
Ability to connect individual assignments to broader team and organizational goals, understanding how prospect research and data management contribute to fundraising strategies
Ability and willingness to ask questions and seek assistance when unsure of how to resolve a situation or move forward on a project
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Tools and resources for developing your professional potential or continuing your formal education
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
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