Trilyon, Inc. · 5 hours ago
Administrative Assistant
Pomona, CA
Contract
Hybrid
Mid Level
$18/hr - $20/hr
3+ years expTrilyon, Inc. has been providing global workforce solutions and staffing services for over 16 years. They are seeking an Administrative Assistant to perform a variety of complex and routine administrative duties, manage schedules, and provide support to assigned leaders and team members.
AdvertisingMarketingContent CreatorsDigital MarketingDocument Preparation
Hiring Manager
Rachna Verma
Responsibilities
Schedule meetings, maintain calendars o Assist with meeting minutes and document and follow-up on action items
Support the preparation of meetings including room setup, materials, and logistics
Provide general office support, including ordering lunch, office supplies and assisting team members as needed Performs a variety of administrative duties to support assigned leaders including managing the calendar and scheduling appointments meetings and conferences while prioritizing conflicting demands
Serves as primary point of contact for internal and external stakeholders relaying messages and facilitating communication
Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested
Drafts documents and presentations of documents and presentations on behalf of the leader
Files and manages expense reports ensuring timely submission and accurate documentation of expenses incurred
Includes tracking reimbursement status and resolving any discrepancies or issues
Support staff meetings by tracking action items and ensuring follow-through
Supports the assigned leader with various ad-hoc tasks and projects as needed
Qualification
Required
Broad knowledge of department policies, practices, and procedures
Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems
Typically possesses three to four years' experience performing thorough administrative, secretarial, and clerical functions
The administrative assistant-level 3 is a high-level administrative position
Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously
Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures
Sets up meetings
Responsible for ordering supplies and setting up offices/computer equipment for new hires
Requires judgment and confidence in handling interpersonal relations
Works on special projects as needed
May provide work direction to lower level administrative staff in the same department or unit
High School degree and 2-4 years of office experience or equivalent, relevant experience
May require relevant college courses
Ability to coordinate the schedule of an Executive VP and other managers
Proficient in Microsoft Word, Excel, and Outlook and related software
Typing ? 50wpm
MS office (WORD, Excel, PowerPoint)
Organizational and time management
Strong communication skills
Attention to detail
Company
Trilyon, Inc.
Trilyon, Inc.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Carolyn Joshua
President & CEO
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