Texas A&M University · 4 hours ago
Program Coordinator I
College Station, TX
Full-time
Onsite
Entry Level
$48K/yr - $55K/yr
1+ years expTexas A&M University is a prestigious institution seeking a proactive, detail-driven Program Coordinator for their MBA Program Office. The role involves coordinating logistics, delivering student services, and supporting recruiting and admissions efforts to enhance student success and program enrollment.
Higher Education
Responsibilities
Assists with the coordination and management of MS Business Program processes, materials, and student services
With direction, manages all MS Business events including corporate visits, recruiting sessions, program events, orientation, and graduation including sourcing, contracting, and scheduling vendors
Coordinates the one‑year calendar for classes and co‑curricular content by drafting timelines, tracking deadlines, and preparing materials for registration, payments, degree plans, graduation, and other program activities, for review by the Associate Program Director
Assists with and executes day‑to‑day logistics for classes and events, including room requests, catering requests, materials distribution, LMS content loading, and communication of schedules and expectations to students, staff, faculty, and other stakeholders
Serves as a front‑line contact for inquiries, responding to routine questions and escalating complex issues to the Associate Program Director as appropriate
Prepares and processes routine student registration actions (adds/drops, Q‑drops, withdrawals, and grade changes) in coordination with the Associate Program Director and in accordance with university policies and deadlines
Maintains student records, tracks key milestones (degree plans, forms, approvals), and assists with monitoring academic progress and probation communications by drafting notices and maintaining tracking logs
Assists with building and maintaining online program sites and learning management system areas for students and faculty, including uploading materials, updating information, and monitoring access
Coordinates logistics for MS Business recruiting events (on‑campus, virtual, and limited off‑campus), including scheduling, room/venue requests, event set‑up, materials, and follow‑up communications
Supports prospect and applicant communication by sending standard emails, responding to routine inquiries, and scheduling appointments and interviews
Maintains prospect and application tracking tools or databases, runs basic reports, and prepares application files and summaries for review by the Associate Program Director and admissions committees
Assists with onboarding and orientation logistics for admitted students, including checklists, schedules, communications, and event coordination
Processes routine purchases and reimbursements in accordance with established procedures and budget parameters set by the Associate Program Director
Tracks event and program expenses, maintain supporting documentation, and prepares basic budget or expense reports for review
Assists with vendor coordination, course material logistics, and other administrative tasks needed to support MS Business program operations
Creates and curates social media content for multiple platforms
Assists with hiring, training, scheduling, and providing day‑to‑day guidance to student workers or graduate assistants supporting MS Business operations and events
Coordinates and monitors student worker tasks to ensure coverage of front‑line service, event support, and routine program duties, escalating performance concerns to the Associate Program Director
Performs other duties as assigned to support MS Business Program goals
Qualification
Required
Bachelor's degree or equivalent combination of education and related experience
One year of related experience in program coordination, student services, recruiting/admissions, event coordination, sales/purchasing, or administrative support
Preferred
Experience coordinating events or programs that require complex logistics and stakeholder communication
Experience with social media planning, content creation, and rise in engagement
Experience with student information systems, learning management systems, and customer relationship management or prospect tracking tools
Experience with Microsoft Excel, Outlook, or similar software
Experience in higher education
Experience working with Vendors
Benefits
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Company
Texas A&M University
Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.
10001+ employees
H1B Sponsorship
Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (322)
2024 (292)
2023 (214)
2022 (207)
2021 (109)
2020 (141)
Funding
Current Stage
Late StageLeadership Team
Jen Sommers, M.Ed.
Spectrum Living Learning Community Co-Founder
Greg Hartman
Chief Operating Officer and Senior Vice President for Strategic Partnerships, Texas A&M University,
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