RealManage · 6 hours ago
Onsite Administrative Assistant (Hollybrook)
Pembroke Pines, FL
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $45K/yrRealManage is a company that specializes in the management of community associations with onsite staff. The Onsite Administrative Assistant is responsible for recording and maintaining financial transactions for the community while ensuring accuracy, timeliness, and compliance with established policies.
Real Estate
Responsibilities
Review all expenses and obtain appropriate approvals
Record expenses using correct GL codes
Process payments from the correct account (operating or reserve) in a timely manner to avoid late fees
Record revenue from maintenance assessments, special assessments, fines, and other charges
Post payments received to the appropriate GL codes
Deposit funds into the appropriate bank accounts when payments are received onsite
Assist the General Manager with monitoring balances due and conducting collection activities in line with the collection policy
Ensure all billable fees are properly invoiced each year
Provide monthly reports to the General Manager and Board on delinquent accounts
Flag delinquent accounts for suspension of rights as appropriate
Record all ACC payments received from the Compliance Department
Post deposits to property owner accounts using the appropriate GL code
Monitor deposits to ensure funds are returned upon project completion or transferred to the correct GL if retained
Assist the Financial Manager in preparing monthly balance sheets and financial statements
Generate additional reports as requested by the Financial Manager or Board
Qualification
Required
Experience in accounting or finance-related roles
Proficiency in accounting software and Microsoft Office Suite
Strong attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Knowledge of accounts payable and accounts receivable processes
Understanding of financial reporting and compliance
Ability to maintain confidentiality and handle sensitive information
Company
RealManage
RealManage is a real estate company providing property management and development services.
Founded in 2004
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$100MKey Investors
American SecuritiesProsperity Bank
2022-06-02Private Equity
2022-05-13Debt Financing· $100M
Leadership Team
Lisa Drobney
Vice President Operations/ GA Market Leader
Marc Rodriguez
Executive Vice President, Market Operations (US)
Recent News
2025-08-13
GlobeNewswire News Room
2025-03-26
GlobeNewswire News Room
2025-03-26
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