University of Washington · 7 hours ago
PROGRAM COORDINATOR, Central/Southwest Maintenance Zone
Seattle, WA
Full-time
Hybrid
Entry Level
$46K/yr - $62K/yr
2+ years expThe University of Washington is seeking a Program Coordinator to support the Maintenance Central/Southwest Zone management staff and shops. This role involves administrative support, utilizing maintenance management systems, and maintaining various reporting databases.
EducationHigher EducationUniversities
Responsibilities
Provide primary administrative support for the Central/Southwest Zone Supervisors and Shop Leads
Utilize computerized maintenance management system (AiM), to monitor and report issues regarding budgetary requests, purchase of departmental equipment
Assist in the development, training, and reporting associated with new AiM work process as they are developed, both in the Central/Southwest Zone and in the larger organization
Produce narrative and statistical charts and graphs from spreadsheets and databases. Maintain Zone metrics boards and advise staff on the Key Performance Indicators (KPIs) being measured
Update and maintain internal reporting databases, i.e. higher-level duty, overtime, personnel database and official bulletin board for Central/Southwest Zone
Maintain the Central/Southwest Zone building key accountability program
Follow University of Washington Records Retention Schedule requirements
Coordinate office supplies and equipment ordering using Ariba e-procurement system and maintain records of purchase
Prepare hiring and termination documentation including computer access and work management system setup
Update Training Management System (TMS); work closely with shop supervisors and run needed reports
Create and maintain productive working relationships with customers, the Central/Southwest Zone team and other business partners
Maintain Central/Southwest Zone Resource calendars, input upcoming safety trainings dates and manage absence records using Microsoft Outlook calendaring
Maintain Central/Southwest Zone SharePoint site, update and upload information as needed
Maintain knowledge of departmental time and leave policies, purchasing policies, hiring and onboarding, correspondences, and be prepared to advise staff about these policies and procedures
Other duties as required
Positively support all management directives and actively promote the purpose and foundational values of M&C
Adhere to M&C protocols and all University of Washington and UW Facilities policies and procedures including the M&C Individual Accountability Protocols (IAP)
Participate in and follow through with M&C process improvement initiatives and promoting employee engagement in continuous improvements and innovation
Actively participate in meetings and trainings as scheduled
Provide excellent customer service through effective, courteous and professional interactions with clients, colleagues and the campus community
Other duties as required
Qualification
Required
High school graduation or equivalent AND two years of experience providing business operations support in a skilled trades maintenance environment and/or construction OR equivalent education/experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration
Preferred
Demonstrated experience working with skilled trades and familiarity with skilled trades nomenclature
Demonstrated proficiency with computerized work management and purchasing systems
Demonstrated proficiency with AIM and cellular phone technology
Demonstrated successful ability in taking direction, working well with others and as a member of a team
Demonstrated excellence in effective verbal and written communication skills
Demonstrated proficiency working with detailed documentation, while maintaining a high degree of accuracy
Demonstrated successful experience with computer technology
Demonstrated strong organizational skills and attention to details
Possession of a valid Washington State driver's license
Possess a bachelor's degree
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$215.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2026-01-18Grant· $10M
2025-04-21Grant· $0.01M
2024-09-13Grant
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
Recent News
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