Miller Electric Company · 10 hours ago
Administrative Assistant
Milwaukee, WI
Full-time
Onsite
New Grad, Entry LevelMiller Electric Company is a leading provider of mechanical and electrical construction and facilities services. The Branch Administrative Assistant will provide support for the entire branch, focusing on communication, human resources, invoice processing, and contract management among other responsibilities.
EnergySustainabilityEnergy Efficiency
Responsibilities
Communications: Must possess strong interpersonal skills within the office, customers, vendors. Building on our core values of trust, collaboration, safety, quality, stewardship and community
Human Resources: Process termination payroll and paperwork. Workman’s Compensation Claims processing by company standards and Payroll Management weekly, troubleshooting any issues
Invoice Processing: Create invoices, obtain liens as requested, process through accounting and submit to customer by way of online portals, e-mail, and mail or as directed
Creating Purchase Orders(PO’s): PO’s must be entered into COINS
Contract & Licensing Management: Process project contracts through home office as per procedure. Process closeout documents including warranties. Arrange for certified payroll and lien processing as required. Oversee maintenance of current licensing. Process local cities business license yearly and submit to home office. Coordinate and follow up with home office for state contractors licensing yearly renewal and current Masters Electrician License. Order Certificates of Insurance as requested. Obtain officer required signatures on required documents as needed. Complete contract breakdowns in order to get a job number
Notice to Owner: These need to be done periodically for billing contracts
Training: (optional if there is not an Office Assistant) Cross-train in every aspect of Payroll, with alternating weeks of processing, Workman’s Compensation claims, Fleet accident reporting, all according to company standards
Service Coordinator: Establishing a relationship with the Service Manager and coordinating the workflow of work orders to the completed customer invoices. Import / Exporting invoices to post onto the COINS general ledger. Troubleshooting any failed exports or incorrect processing
Accounts Receivable: Reporting and maintaining fluid record-keeping in partnership with Miller’s accounting department. Innovative thinking for new collection ideas. Cash flow. Weekly updating spreadsheets and communicating with Miller’s customer’s accounting departments
Qualification
Required
Strong personal interaction and communication skills. Ownership thinking
Ability to establish and maintain effective working relationships with peers, supervisors, clients, and vendors
Ability to work independently
Proficient in Word, Excel, PowerPoint, email, and other software required to perform job-related responsibilities
Exceptional written and verbal communication skills
Must be organized and detail-oriented; ability to multitask
Commitment to protecting confidential information
Benefits
Competitive salary and benefits package
Company
Miller Electric Company
Miller Electric Company provides power and technology solutions across various industries.
Founded in 1928
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-01-14Acquired
Leadership Team
Kerri Stewart
Chief Strategy Officer
Recent News
2025-12-16
Morningstar.com
2025-10-31
MarketScreener
2025-08-19
Company data provided by crunchbase