The Hole in the Wall Gang Camp · 11 hours ago
Program Coordinator
Ashford, CT
Full-time
Onsite
Mid LevelThe Hole in the Wall Gang Camp, founded by Paul Newman, provides healing experiences for children with serious illnesses and their families. The Program Coordinator will lead innovative program activities, foster teamwork, and ensure a safe and engaging environment for campers and staff.
Non-profit Organization Management
Responsibilities
Serve as an active and integral member of the full-time program team (i.e. participate in weekly meetings, planning meetings, etc.)
Assist in the planning and facilitation of family weekends, including all program plans and preparation of all program areas for use
Assist with seasonal summer staff recruitment, contributing to both the cultivation of general interest, as well as interest in specialized program roles (e.g. videographer, equestrian, lifeguards, etc.)
Review and interview seasonal summer staff applicants applicants. Recommend candidates for second round conversations. Assist with hiring decisions related to all summer staff program roles
Develop and assemble paperwork for program staff (e.g. send job descriptions, program summaries, contracts)
Assist in planning and facilitation of seasonal summer staff and summer volunteer orientation
Prepare program areas for summer. Assure program areas remain safe, organized and stocked throughout the summer
Produce program and activity schedules for each session
Supervise and evaluate all program Specialists and Counselor staff
Ensure summer Program Counselors and Specialists complete end of summer tasks
Work with the Associate Director of Volunteers to assist with the coordination, supervision, and stewardship of all program area volunteers
Assist with the recruit, interviewing, and hiring of our two-year contract Program Team Associate role when the position becomes available
Mentor and work alongside Program Team Associate throughout the year
Support the ropes course manager in all high ropes programming and maintain a high level of certification in this area
Provide opportunity for additional training and compile necessary certifications for program staff in the following areas: Pool, Boating and Fishing, Equestrian, Archery, and Adventure
Be familiar with and assist with the stewardship of all database records and resources that relate to Program staff and operations
Be familiar with and oversee the maintenance of Hole in the Wall Gang, SeriousFun, the state of Connecticut and ACA standards for safety in program areas
Pursue donations/purchases for previous year's program requests
Establish a budget for all program areas. Provide bi-monthly updates for each program area to Assistant Camp Director
Coordinate and control all program purchase requests for materials or services
Assist with and perform other duties as assigned
Qualification
Required
Experience with and/or an understanding of the considerations that surround residential camp programming is strongly preferred
Experience supervising seasonal staff is strongly preferred
A degree and/or coursework in a related field is desirable, but there is no minimum education requirement
The ability to establish positive relationships with a variety of people in multicultural environments
Excellent interpersonal communication skills; written and verbal communication skills to diverse internal/external stakeholders, including reports, written communications, and presentations to key audiences
Strong organizational and time management skills
Self-starter ability and the ability to multi-task and prioritize work day/projects independently
A familiarity with key software and database resources (e.g. Microsoft Office, Salesforce, FormAssembly, etc.) and adaptable digital skills
The ability to work a flexible schedule as needed to lead, supervise, or participate in Camp activities
Full onsite summer residential required (i.e. late May through late August), and designated weekends on which Camp has programming throughout the year
A willingness and ability to work outdoors in hot and cold weather conditions
A willingness and ability to operate computer for extended periods with appropriate breaks
A valid Driver's license and driving record which meets HITWG insurance carrier requirements
The ability to frequently lift up to 25 pounds
Benefits
A generous benefits package
Growth opportunities for high contributors
Company
The Hole in the Wall Gang Camp
Founded in 1988 by Paul Newman, The Hole in the Wall Gang Camp provides “a different kind of healing” to more than 25,000 seriously ill children and family members annually – all completely free of charge.
Founded in 2011
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
James K. Takami
Chief Financial Officer
Hilary Axtmayer
Chief Program Officer
Recent News
Seattle TechFlash
2025-03-31
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