BrickRed Systems · 7 hours ago
Business Operations & Corporate Services – Administrative Assistant (VP Support)
Beaverton, OR
Contract
Onsite
Mid, Senior Level
$40/hr - $48/hr
5+ years expBrickRed Systems is a global leader in next-generation technology and consulting services. They are seeking an Administrative Assistant to provide high-level support to senior leadership within the Technology organization, ensuring seamless day-to-day operations through various administrative tasks.
ConsultingInformation TechnologyInformation Services
Responsibilities
Provide dedicated administrative support to a VP and two Senior Directors within the Technology organization
Manage complex calendars, prioritize meetings, and coordinate scheduling across multiple stakeholders and time zones
Coordinate and facilitate meetings, including agendas, logistics, room setup, materials, and follow-ups
Prepare and deliver high-quality presentations and documents using PowerPoint and related tools
Serve as a primary point of contact for internal and external communications
Screen inquiries, manage correspondence, and route requests appropriately
Handle confidential and sensitive information with professionalism and discretion
Arrange domestic and international travel in compliance with company travel policies
Work with venues, vendors, catering teams, and travel partners for events and offsites
Prepare expense reports, purchase orders, and budget tracking documentation
Maintain office supplies, organizational charts, and department records
Support department moves, equipment coordination, and workspace logistics
Compile data and prepare special reports, summaries, and leadership materials
Review documents for grammar, formatting, and overall quality
Collaborate cross-functionally to ensure smooth business operations
Qualification
Required
Bachelor's degree with 5+ years of directly relevant experience
OR equivalent experience based on alternative education pathways
Proven experience supporting VP or C-level executives
Strong calendar management and executive scheduling expertise
Advanced proficiency in Microsoft Outlook, PowerPoint, and Office tools
Experience creating executive-level presentations and reports under tight deadlines
Excellent written and verbal communication skills
Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast-paced environment
Professional judgment and discretion with confidential matters
Demonstrated flexibility, availability, accountability, and follow-through
Preferred
Prior experience supporting teams at Nike or similar large enterprise environments
Experience supporting Technology or corporate operations teams
Familiarity with collaboration tools such as Slack and Box
Event planning or meeting facilitation experience
Experience coordinating large team meetings or leadership offsites
Company
BrickRed Systems
BrickRed Systems is an IT Consulting firm specializes in business intelligence, technology consulting, security consulting & more.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Abhay Singh
Director
Company data provided by crunchbase