HDR · 12 hours ago
Senior Program Administrator
Fort Lauderdale, FL
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expHDR is a company focused on creating a welcoming environment and making a positive impact on the world. The Senior Program Administrator provides senior-level operational, contractual, and financial support to the Program Director, ensuring disciplined execution and compliance across various functions.
ConsultingArchitecture & DesignArchitecture
Responsibilities
Provide senior administrative and operational leadership in support of the GEMC Program Director and cross-functional program teams
Prepare, track, and maintain all Task Work Orders, supplemental agreements, and contractual documentation in full compliance with GEMC contract requirements
Lead program-level financial tracking, including budget monitoring, burn rate analysis, invoice coordination, and reporting support
Maintain comprehensive, real-time logs of contractual deliverables, subconsultant agreements, compliance documentation, and key program commitments
Coordinate, compile, and quality-review monthly progress reports, executive briefings, and client-facing deliverables prior to submission
Establish and maintain structured document control systems, version control protocols, and standardized reporting templates to ensure audit readiness
Facilitate cross-functional coordination to ensure timely responses to client directives, leadership requests, and contractual obligations
Identify administrative, contractual, and reporting risks; proactively implement corrective actions to prevent escalation
Support continuous process improvement initiatives to enhance program efficiency, reporting accuracy, and operational consistency
Qualification
Required
Provide senior administrative and operational leadership in support of the GEMC Program Director and cross-functional program teams
Prepare, track, and maintain all Task Work Orders, supplemental agreements, and contractual documentation in full compliance with GEMC contract requirements
Lead program-level financial tracking, including budget monitoring, burn rate analysis, invoice coordination, and reporting support
Maintain comprehensive, real-time logs of contractual deliverables, subconsultant agreements, compliance documentation, and key program commitments
Coordinate, compile, and quality-review monthly progress reports, executive briefings, and client-facing deliverables prior to submission
Establish and maintain structured document control systems, version control protocols, and standardized reporting templates to ensure audit readiness
Facilitate cross-functional coordination to ensure timely responses to client directives, leadership requests, and contractual obligations
Identify administrative, contractual, and reporting risks; proactively implement corrective actions to prevent escalation
Support continuous process improvement initiatives to enhance program efficiency, reporting accuracy, and operational consistency
Preferred
Bachelor's degree in Business, Finance, Project Management, Communications, or related field
10+ years of progressive experience supporting executive-level program, project, or operations leadership in high-performance, deadline-driven environments
Demonstrated expertise in contract administration, financial controls, and multi-project coordination
Experience supporting large-scale infrastructure, construction, engineering, or development programs (public or private sector)
Advanced proficiency in Excel, including financial modeling and tracking; strong command of Word and PowerPoint for executive reporting
Proven ability to operate independently with sound judgment in complex, high-pressure environments
Strong executive presence, organizational discipline, and communication skills
Company
HDR
HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
G
Galen Meysenburg
CFO
J
Jeff Glover
Colorado Area Water Group Chief Engineer
Recent News
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2025-11-11
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