MUSC Health · 7 hours ago
UNIV - Program Manager I - Psychiatry: Administration Office
Charleston
Full-time
Onsite
Mid Level
$57K/yr - $106K/yr
3+ years expMedical University of South Carolina is seeking a Program Manager I in the Administration Office of the Department of Psychiatry and Behavioral Sciences. The role involves coordinating business management functions of programs, grants, and contracts while reporting to Division Administrators and managing financial analysis and budget management.
HealthcareHospitalHealth CareMedical
Responsibilities
Manage Department of Psychiatry assigned external clinical contracts, programs and projects to assess new requests, financial performance and operational effectiveness
Responsible for adding contracts to SIMPLR and monitoring timely progress through the legal department. Oversee and monitor contract(s) to ensure payments, renewals, extensions or terminations are processed timely initially to include the following: Child & Adolescent and Rex Contracts: Broadstep, New Hope, Winwood Farms, DDSN, Collaborative Care totaling 1.5M Forensics Contracts (19 current contracts): Berkeley County, Charleston County, Dorchester Mental Health Center, Consolidated Dispatch, CPD, JIPSD, IOPFD, SCAG, SCDC, SCDJJ, SCDMH, Surfside Beach, Summerville PD, etc totaling 2M
Manage Department of Psychiatry assigned Statements of Work (SOWs) to assess new requests, financial performance and operational effectiveness. Totaling ~2M annually Eating Disorders, Children’s Day Treatment, Revisions, Telehealth, Sickle Cell, NTM, GI, Population Health, Office of Well Being, Pain Resiliency, School of Mental Health
Partner with Division Administrators to review financial viability of new requests for services and prepare proposals/contracts
Prepare monthly scorecards with key performance indicators on external partnerships
Reconcile monthly the financials of programs to ensure services are paid timely
Leads, prepares and manages the Child & Adolescent, Autism (Rex), and Sleep & Anxiety Psychiatry Divisions totaling 7.6M million MUCU, MUSCP unrestricted accounts and $1.8M million restricted annual budget
Utilize OurDay reporting tools to conduct in-depth financial analysis to assess assigned division's financial performance, identify trends, and forecast future financial outcomes
Utilize OurDay reporting tools to prepare regular financial reports, including budget variance analysis, revenue projections, and expenditure tracking, to support decision-making by division leadership and faculty
Prepares and manages the Divisions cFTE file for 60+ faculty and APP/LISWs as required by the College of Medicine
Prepares and manages the Divisions wRVU Tracker with timely adjustments for additions, departures, and changes in buydowns
Manages the faculty at risk salary plan for all divisional faculty
Support division leadership in long-term financial planning, including revenue forecasting, expense projections, and resource allocation strategies to support divisional growth and sustainability by utilizing budgeting software
Assist in the development of financial models and scenarios to evaluate the financial impact of various initiatives, projects, and strategic plans
Collaborates with the Division Administrator’s to identify opportunities for process improvements and efficiency enhancements in financial operations, systems, and procedures within the divisions
Timely completes monthly OurDay financial management checklist in partnership with Division Administrators. Work closely with the leadership of assigned divisions to develop, monitor, and manage annual operating budgets, ensuring alignment with strategic priorities and resource allocation
Provide guidance and support to division administrators and faculty regarding budgetary matters, including expense tracking, budget reallocations, and cost-saving opportunities
Complete and coordinate financial reports including: quarterly effort/activity reports, quarterly PI reports, and monthly budget-to-actual reports
Oversees the personnel effort and funding for faculty, staff, research grant staff, post docs, and temporary employees in assigned Divisions
Utilize OurDay reporting tools to manage all programs, projects and grants to include preparation of budgets, data collection, and routing of documents
Coordinate with the principal investigator's, Office of Clinical Research, Clinical Trials and Innovations Sciences, Program leadership team, sponsors and Office of Research and Sponsored Programs, Grants and Contracts Accounting to assure reports are completed and distributed appropriately
Prepare monthly financial reports to PI and Department Leadership. Processes amendments as needed
Monitor and resolve cash deficits. Tracks specific commitments made by Department Leadership to ensure knowledge of operational spending vs discretionary spending
Develop solutions and owns implementation of solutions for grant management. Timely notification of important issues to Department Leadership
Works closely with GCA on timely close out of sponsored projects
Proactively manages funds to prevent overspending and develops strategies to ensure faculty and staff salaries are appropriately encumbered on the proper programs, grants and projects
Responsible for ensuring all activities are in compliance with Federal, State, and Institutional policies and award specific regulations and requirements
Anticipates problems, and proactively puts measures in place to proactively prevent problematic issues
Clearly and professionally communications program matters with diverse stakeholders and communicate financial information clearly and concisely. Verbal communication skills are professional. Adapt communication style to suit different audiences, from technical finance teams to non-financial staff
Provide timely responses to inquiries via email, meetings, and other business communication channels
Maintain confidentiality while conveying sensitive financial information
Presents high level overview and detailed financial data, including variance explanations of al programs at monthly meeting with Leadership
Prepares for and participates in faculty meetings
Meets routinely with program faculty and grant PI’s to review status of contracts, grants and other sponsored agreements
Qualification
Required
A bachelor's degree and three years relevant program experience
Preferred
Proficiency in Microsoft Excel; experience with enterprise financial systems (e.g., WorkDay and Adaptive) is a plus
Strong analytical skills with the ability to interpret complex financial data, identify trends, and develop actionable insights
Demonstrated ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment
Company
MUSC Health
MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.
Founded in 1824Charleston, South Carolina, USA
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$133MKey Investors
Armadale Capital
2019-12-19Debt Financing· $133M
Leadership Team
Erik Summers
Chief Medical Officer
Recent News
2026-02-12
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2026-01-16
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