Association of Zoos and Aquariums · 6 hours ago
Program Assistant, Wildlife Trafficking Alliance (WTA)
Silver Spring, MD
Full-time
Hybrid
New Grad, Entry Level
$40K/yr - $45K/yrThe Association of Zoos and Aquariums (AZA) is seeking a Program Assistant for the Wildlife Trafficking Alliance to support various initiatives aimed at combating wildlife trafficking. This role involves providing administrative, communications, and programmatic support to enhance partner engagement and manage internal and external communications.
Non ProfitPetWildlife Conservation
Responsibilities
Provide administrative and programmatic support for the Wildlife Trafficking Alliance’s core operations, including maintaining records, tracking action items, coordinating communications, and supporting meetings through scheduling, agendas, materials, and minutes
Support wildlife trafficking programs and initiatives at the program-management level by tracking activities and deliverables, maintaining reporting schedules, compiling program updates, and assisting with internal and external reporting
Support demand-reduction and public-engagement initiatives at the project-delivery level—including campaigns and transportation-hub outreach—by coordinating deployments, managing materials, working with partners, and collecting participation and reach data
Manage WTA communications, partner engagement, and resources, including shared inboxes, newsletters, toolkits, databases, and responses to general inquiries
Support data management, internal tracking systems, website updates, and provide limited administrative and data support for confiscations-related activities, including maintaining databases and supporting vetting or review committee meeting logistics
Provide administrative support to WTA working groups, advisory committees, and partner networks, including posting documents, administering surveys, maintaining governance records, and supporting virtual and in-person meetings and events
Assist with special projects, data compilation, basic reporting, conference and event support, and other clerical or programmatic duties as assigned
Qualification
Required
High school diploma or GED required
Strong organizational, time-management, and task-tracking skills in a fast-paced, multi-stakeholder environment
Excellent written and verbal communication skills, including the ability to draft, edit, and proofread professional correspondence, reports, and outreach materials
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and online collaboration tools (e.g., SharePoint, Teams, Google Drive, or similar)
Experience working with databases, shared drives, mailing lists, and content management systems
Ability to manage multiple priorities, track deliverables, and meet deadlines across multiple projects
Strong interpersonal skills and ability to work professionally with a wide range of partners, committees, and external stakeholders
Ability to handle sensitive or confidential information with discretion and professionalism
Ability to travel required
Preferred
BS/BA is preferred
Previous experience with zoos and aquariums or related organizations is a plus
Benefits
Health insurance options
Life and disability insurance
401(k) retirement plan
Variety of paid time off plans including vacation, sick, and personal time
Holidays
Parental leave
Hybrid work schedules
Flexible work weeks for eligible positions
Company
Association of Zoos and Aquariums
Founded in 1924, the Association of Zoos and Aquariums (AZA) is a nonprofit organization dedicated to the advancement of zoos and aquariums in the areas of conservation, education, science, and recreation.
Founded in 1924
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Dan Ashe
President & CEO
Recent News
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