Northwestern University · 8 hours ago
Program Coordinator
Evanston, IL
Full-time
Onsite
Entry Level
$51K/yr - $51K/yr
1+ years expNorthwestern University is a prestigious institution seeking a Program Coordinator to manage education, research, and operations programs. The role involves overseeing administrative functions, budgeting, communication, and program development to enhance program effectiveness and compliance.
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Responsibilities
Administration Manages day to day operations
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained
Manages design and development of program databases; compiles & analyzes data; prepares reports
Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives
Acts as liaison to IT to ensure technology systems are properly installed & maintained
Budgets & Financial Participates in budget preparation
Maintains budget & associated analysis & reports
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions
Processes transfer &/or appropriation charges & may balance &/or close accounts
Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates
Communication, Outreach & Recruitment Develops coordinated, consistent marketing and brand messages
Creates state-of-the-art website
Incorporates social media and networking into program/project aspects as appropriate
Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project
Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc
Evaluation Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc
Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates
Implements corrective actions required as a result of surveys or other indicators
Events Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner
Faculty Support Coordinates faculty recruitment, appointment & credentialing processes including placing ads, candidate communication & visit
Provides support for preparation of Promotion & Tenure cases
Initiates FASIS appointment paperwork
Arranges colloquium & seminar coordination, & faculty travel planning
Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading
Grants & Contracts Partners with NU development office and grant manager to identify and seek program funding
Works closely with faculty to encourage and help undergraduate students arrange research
Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications
Identifies grant funding
Human Resources Ensures human resources programs, policies, & procedures are implemented & consistently applied
Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.)
In consultation with management & Central HR, administers HR solutions
Maintains excellent working relationship with Office of Human Resources
Program Development Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives
Manages academic quality and continued growth and expansion
Identifies & obtains external expertise as needed and works with content experts for current and new programs
Reviews programs/projects to increase efficiencies to support growth
Manages speaker selection, communication, and topic development
Leads program/project updates and improvements
Regulatory Compliance Ensures compliance with all necessary organizations
Prepares documentation as required
Interfaces with accreditation bodies
Acts as the regulatory and compliance officer
Strategic Planning Administers & maintains existing strategic plans
Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations
Student Support Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc
Advises students regarding admissions, academic, career and development matters
Reads & evaluates admissions files and participates in candidate selection
Interviews and screens applicants
Implements strategy regarding structure, process, & staff support of students in compliance with NU policy
Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.)
Organizes new student activities
Tracks data entry of grades into CAESAR, assuring faculty completes process by deadline
Supervision Supervises 1-2 staff &/or provides work direction
Miscellaneous•Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
1 year program/project administration or other relevant experience
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Tools and resources for continuing your formal education
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
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