Charities Housing Development Corporation · 7 hours ago
Human Resources Administrative Assistant
San Jose, CA
Full-time
Onsite
Entry Level
$30/hr - $34/hr
2+ years expCharities Housing is dedicated to developing and managing high-quality affordable housing for low-income individuals and families. They are seeking a Human Resources Administrative Assistant to support effective operations of the HR department through various administrative tasks and services.
Non ProfitReal EstateConsultingHealthcareAssisted Living
Responsibilities
Maintains accurate and up-to-date human resource files, records, and documentation
Leads in the development and implementation of new processes and procedures as established by the Senior Human Resources Manager. This can include but is not limited to the creation of new forms, rolling out new process changes and tracking implementation
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management
Maintains the integrity and confidentiality of human resource files and records
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
Provides clerical support to the HR department
May assist with payroll functions including processing new hires, answering employee questions, and distributing checks
Coordinates recruitment activities to include preparing and posting job announcements, screening resumes, and scheduling interviews
Conducts employment reference and background checks, prepares offer letters, prepares and conducts new hire orientations
Conducts new hire orientation
Conducts exit interviews and ensures that necessary employment termination paperwork is completed
Coordinates, assists, and supports the administration of employee benefits programs
Coordinates with outside staffing agencies to secure temporary employees, based on departmental needs
Establishes and maintains a variety of filing, record-keeping, and tracking systems
Enters all terminated employees in the COBRA administration provider website
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
Maintains a professional attitude, demeanor, and appearance at all times while representing the Agency, especially while interacting with employees, customers, partners, residents and guests
Performs other duties as assigned by the Senior Human Resources Manager
Qualification
Required
2 years' experience performing diverse human resources functions
2 years' experience working in office environment
Ability to work proactively in a fast-paced team setting and to make independent decisions
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
Knowledge and previous experience in ADP
Proficient writing skills, including excellent spelling and grammar skills with ability to proof and edit all correspondence and documentation accurately and to prepare correspondence for vendors and staff
Excellent organizational and time management skills and attention to detail; ability to work with minimal supervision
Excellent presentation and verbal communication skills
Self-starter; desire to succeed in chosen career path and demonstrated ambition to develop career
Demonstrated ability to work effectively with senior management, peers, and entry-level employees
Intermediate knowledge of MS Word, Excel and Outlook
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications
Preferred
Bachelor's degree preferred
2 years' experience in affordable housing preferred
Bilingual a plus (Spanish & English)
Benefits
Health
Dental
Vision
FSA
EAP
Life insurance (LTD)
401(k)
Paid sick
Vacation
Holidays
Company
Charities Housing Development Corporation
Charities Housing is committed to developing and managing affordable housing and strives to create developments that contribute positively to communities.
51-200 employees
Funding
Current Stage
Growth StageRecent News
Silicon Valley Business Journal
2025-01-31
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