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California State University - East Bay · 6 hours ago

Institute for STEM Education Program Coordinator (Temporary)

Hayward, CA

Full-time

Hybrid

Entry Level

$4,047/mo - $5,032/mo

2+ years exp

California State University - East Bay is a regionally engaged and globally oriented university focused on academic innovation and student success. The Institute for STEM Education seeks a Program Coordinator to provide administrative and clerical support for grant-funded programs, ensuring efficient operations and supporting various STEM initiatives.

Higher Education

No H1B

Responsibilities

As a primary responsibility, the ISE Program Coordinator provides administrative and clerical support

The Program Coordinator assists with and processes administrative transactions, including requisitions, scholarships, purchase orders, stipends, payments, procurement card activity, and travel, in accordance with CSU and grant guidelines

Providing purchasing and contract processing support

Coordinating room reservations and hospitality arrangements

Managing travel bookings and reimbursement processing

Processing participant support payments

Administering student scholarship processing

Supporting recruitment activities

Scheduling and preparing documents

Maintaining records and data

Updating website content

The ISE Program Coordinator supports a number of grant-funded programs affiliated with the Institute for STEM Education

Support small- and large-scale events for various programs including location reservation and set-up, meeting materials and supplies, transportation, and hospitality

Assist with outreach and recruitment activities for student service programs (MSTI/MAST, Noyce Scholars, Aspiring Educators, CAP, HOST Labs), by coordinating communications, maintaining contact lists and supporting events and informational sessions

Provide administrative support for scholarship processes, including application tracking, documentation, coordination with students and campus partners, and recordkeeping

Collect, compile, and maintain program data and assist with preparation of reports for program funders using established templates and systems

The ISE Program Coordinator provides administrative and operational support for Institute communications activities in coordination with Institute leadership

Serve as a point of contact for routine communications with students and faculty regarding Institute programs and opportunities, under the direction of Institute leadership

Coordinate communications strategies to increase awareness of the Institute’s programs

Maintain and update Institute website content using CSUEB Cascade in accordance with established standards and guidelines

Prepare, update and distribute flyers, brochures, posters, and other outreach materials using established branding guidelines and templates

Coordinate the preparation and distribution of marketing mailers and a monthly newsletter to campus and community partners

Qualification

Administrative supportCommunications coordinationOffice technology proficiencyBudget policies knowledgeData managementMathematical calculationsInterpersonal skillsWritten communication

Required

Completion of a high school program, technical/vocational program, or their equivalent, combined with related office work experience

Functional knowledge of and skill in standard office procedures and practices

Thorough knowledge of English grammar, spelling, and punctuation, and the ability to clearly communicate orally and in writing

Ability to perform basic mathematical calculations

Ability to use and quickly learn new office support technology systems and software packages, such as Microsoft Office, Adobe Acrobat, or equivalent office productivity software

Experience to be fully functional in all technical aspects of work assignments

Detailed knowledge or the ability to learn applicable university infrastructure, policies, and procedures

Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages

Ability to independently handle multiple work unit priorities and projects

Ability to apply a wide variety of policies and procedures with guidance from the appropriate administrator when needed

Working knowledge of budget policies and procedures

Ability to calculate ratios and percentages, track financial data, and make simple projections

Ability to draft and compose correspondence and standard reports

Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature